Facilities Coordinator

Intercontinental Exchange · London

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Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive.  The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and breakout area supplies
• Review quotations and process internal purchase requests
• Facilitate clean up food/drinks/refreshments for meetings and events
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention

Knowledge and Experience

• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities, and change
• Experience in a dynamic, 100+ person office environment
• Physical ability

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