Assistant Quantity Surveyor & Cost Control Administrator
Malta International Airport · Luqa
Malta International Airport plc is looking for an experienced and dynamic individual who is passionate about working with people within an Airport environment, is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects Department.
Purpose of Position
To support the Cost Controller & Quantity Surveyor and the Technical Projects team in the commercial, financial and contractual administration of the Company’s CAPEX projects. The role assists with quantity surveying, payment certification, cost control, contract administration, procurement coordination, budget monitoring, cash flow forecasting, and project cost reporting.
Main Responsibilities
Quantity Surveying & Commercial Administration
- Assist in reviewing and administering Interim Payment Applications (IPAs), Interim Payment Certificates (IPCs), and Variation Orders (VOs).
- Support the preparation of cost estimates, valuations, final accounts and commercial assessments.
- Review contractor and consultant submissions and maintain accurate commercial records and registers.
- Liaise with Project Managers, consultants, contractors and suppliers on commercial and contractual matters.
Payment & Invoice Administration
- Coordinate approval workflows for payment certificates, variations, invoices and commercial submissions, including the required approvals and signatures.
- Track contractor and consultant invoices from submission through approval and payment.
- Liaise with Procurement and Finance to support timely processing and maintain payment, invoice and certification registers.
Cost Control, CAPEX & Reporting
- Monitor project costs against approved budgets and CAPEX allocations.
- Maintain cost trackers, commitments, expenditure records, forecasts and cash flow projections.
- Assist with cost reconciliations, budget reviews and variance analysis.
- Prepare project cost status reports, dashboards, CAPEX updates and management summaries.
RFQ, Tender & Contract Administration
- Assist in issuing RFQs and administering tender processes.
- Prepare commercial comparisons and tender evaluation summaries.
- Maintain contract registers, track contractual obligations and support document control.
ACC Cost Management Administration
- Create and maintain budget line items in the ACC Cost Management module in accordance with approved budgets.
- Allocate commitments, purchase orders, invoices, IPCs and actual costs to the appropriate budget line items.
- Register and maintain contracts and purchase orders, input payment application summaries and track VOs as change orders.
- Maintain accurate project cost, commitment, forecast and cash flow data and support financial reporting through ACC.
General Project Support
- Maintain project documentation, reports, registers and correspondence.
- Assist in preparing management reports and presentations and support the Technical Projects team with project coordination and administration.
Requirements
- A diploma or degree in Quantity Surveying, Construction Management, Project Management, Engineering, Finance or a related discipline.
- Previous experience in quantity surveying, cost control, contract administration or project administration is desirable.
- Knowledge of construction contracts, payment certification, variation management and CAPEX project environments is considered an asset.
- Proficiency in Microsoft Excel; experience with Autodesk Construction Cloud (ACC) Cost Management or a similar system is considered an asset.
- Strong numerical, analytical, organisational and communication skills, with attention to detail and the ability to manage multiple priorities.
Benefits
- Training and opportunities for personal development
- Recognition and rewards for hard work
- Medical insurance
- Free fresh fruit
- Employee discounts at retail and food & beverage outlets at the airport and Skyparks
- Free regular health checks and medical tests
- Unlimited access to SkySpirit gym
- Staff parking facilities
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