Intern, HR Vendor Management Coordinator Toronto (Winter 2027)

What are your contributions to the team?

• Developing and maintaining strong, collaborative relationships with assigned/approved vendors.
• Serve as the primary point of contact between Bombardier and staffing vendors, fostering strong relationships built on trust, transparency, and effective communication to ensure alignment of goals and expectations.
• Align Bombardier’s strategic workforce priorities with contractor and or contract-to-hire needs across Aftermarket, Engineering, and Défense sectors in the United States.
• Identify opportunities for process improvements within vendor relationships, particularly in areas such as onboarding and training.
• Respond to inquiries and concerns from both Bombardier and staffing vendors, anticipate potential challenges and collaborate with relevant stakeholders to implement proactive solutions.
• Support communication loops related to business needs, contractor performance, and candidate ownership to ensure clarity and accountability. Support/Attend weekly governance calls with staffing vendors to review and align on Bombardier’s business requirements and performance expectations.
• Attend and participate in weekly governance meetings with business stakeholders and internal teams to ensure alignment to workforce needs and headcount planning.
• Manage the onboarding process to ensure a seamless transition for candidates following offer acceptance.
• Conduct quality audits of supplier documentation, including onboarding forms and vendor packets, to ensure compliance with company standards.
• Support the distribution of requisitions to staffing vendors and monitor candidate pipelines to ensure timely movement and engagement.
• Process all agency candidate submissions through PowerApp with accuracy and efficiency.
• Maintaining and updating agency submittals and dispositioning them on SuccessFactors for agency candidates to ensure accurate reporting and visibility.
• Complete contractor conversions (offers) for the sites you are responsible for.
• Compile reports for your sites if asked on number of submittals, interviews and offers.

How to thrive in this role?

• You are currently enrolled in a university program studying in Human Resources, Management, or Business.
• You have excellent oral and written communication skills, Bilingualism is preferred (English and French).
• You have good knowledge in Microsoft Outlook, PowerPoint, Excel, and Word.
• You are a self-motivated team player with a positive outlook, flexible and an approachable demeanor.
• You are able to maintain strict confidentiality when required.
• You can work 40 hours per week.
• You can respect timelines and can manage multiple projects, while remaining calm in a fast-paced environment.
• You are eager to learn and develop professionally.