Administrative Assistant II- Service Division
Edward Jones
At Edward Jones, service excellence is a cornerstone of our culture. As the Administrative Assistant supporting the General Partner of Service, you will play a critical role in ensuring seamless operations for a senior leader who sets the standard for service across the firm.This highly visible role requires an exceptional service mindset, sound judgment, and a commitment to excellence in every interaction. You'll serve as a trusted partner, managing complex schedules, coordinating meetings and events, and supporting key priorities with professionalism, discretion, and attention to detail.
If you're known for anticipating needs, creating outstanding experiences, and delivering white-glove service in a fast-paced environment, this is an opportunity to make a meaningful impact at one of the highest levels of the organization.
Key Responsibilities
- Provide administrative support to the General Partner of Service and Managing Directors, supporting day-to-day leadership priorities and business operations.
- Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts to optimize leader effectiveness.
- Coordinate end-to-end domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel-related changes.
- Prepare meeting materials, agendas, presentations, and supporting documentation for leadership meetings and business reviews.
- Submit, reconcile, and track expense reports while ensuring compliance with company policies and maintaining appropriate documentation.
- Assist with budget tracking, reporting, and other administrative financial activities as needed.
- Support the development and distribution of divisional communications, leadership updates, announcements, and presentations.
- Coordinate communication activities and administrative processes that promote alignment and engagement across the Service organization.