Specialist - Proposals
ADES Global · EG
Job Purpose:
- Supports the preparation of accurate, competitive, and compliant technical and commercial proposals in response to client tenders and requests.
- The role assists senior team members by gathering data, performing analyses, and contributing to proposal documentation, while coordinating
- with engineering, commercial, and operations teams to ensure client requirements are clearly understood and properly reflected in proposal
- submissions.
Responsibilities & Duties
Safety & Compliance Duties
- Places Safety as a true north, while never intentionally placing employees, our processes, customers, or the communities in which we live
and work at risk. - Will ensure that safety protocols are always adhered to.
Other Duties
Tender analysis and bid package preparation
- Assists in reviewing and analyzing project requirements, specifications, and tender documents to support confirmation of technical feasibility
and alignment with client expectations. - Supports the preparation of bid documentation in alignment with clients' technical, commercial, contractual and regulatory requiements, under the guidance of senior team members.
- Assists in interpreting tender instructions, scope of work, and contractual terms to support the development of a compliant proposal
execution approach. - Supports the preparation of tender briefs, ensuring key technical, commercial, compliance requirements, and deadlines are clearly captured
and communicated to relevant stakeholders. - Tracks bid schedules and supports monitoring of progress against submission timelines, flagging risks or delays to senior proposal team
members. - Acts as a coordination point for internal tender-related communications, escalating issues and queries as required.
- Supports coordination with the Sales & Marketing team to ensure alignment with client requirements, deadlines, and bid strategy.
- Assists in technical gap analyses to assess compliance of available rigs, equipment, and operating practices against tender and regulatory
requirements, supporting identification of required upgrades, modifications, or certifications. - Prepares draft technical descriptions, specifications, compliance matrices, schedules, and supporting documentation for review by senior
team members. - Coordinates with engineering, projects, and technical teams to collect accurate technical inputs, risk information, and execution
methodologies for inclusion in proposals. - Supports alignment between technical and commercial proposal sections by ensuring scope descriptions, assumptions, and schedules are
consistently reflected. - Assists in coordinating inputs from internal stakeholders including engineering, project management, P&O, operations, marine, QHSE, and
finance. - Ensures assigned proposal tasks comply with internal processes and procedures, industry standards, and regulatory requirements.
- Supports the internal review and approval process by compiling documents, tracking comments, and incorporating revisions in a timely
manner. - Assists in preparing responses to commercial queries and post-bid technical and commercial clarifications, under supervision.
- Performs quality checks on proposal sections to ensure clarity, accuracy, completeness, and consistency prior to submission.
Compliance and documentation
- Maintains and updates proposal content libraries and databases, ensuring information remains accurate, organized, and readily available
for future bids. - Assists in collecting, organizing, and updating rig (offshore/onshore) technical documentation, including specifications, drawings, manuals,
and certifications. - Supports continuous improvement initiatives by contributing ideas to enhance proposal templates, tools, and processes.
- Ensures proposal-related documentation under their responsibility complies with organizational guidelines and industry standards.
Education and Experience
- University Degree in Engineering is a MUST; Petroleum Engineering is preferable.
- 0-2years of experience; preferably in Offshore drilling experience (Jackups).