Project Associate Ii

Montefiore · $69,414–$86,767 (stated in the posting)

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The HR Learning Network is seeking a highly organized, detail-oriented, and proactive Project Associate II to support operational, financial, and project management activities across a dynamic learning and development environment. This role serves as a key partner in coordinating projects, managing vendor and financial processes, supporting communications, and ensuring the successful execution of departmental initiatives.

The ideal candidate possesses strong project coordination skills, operational discipline, financial acumen, and a customer-service mindset. This individual thrives in a collaborative environment, can manage multiple priorities simultaneously, and demonstrates the ability to execute with accuracy, professionalism, and accountability.

Responsibilities

• Support the day-to-day operations of learning and development programs.
• Serve as a key resource for the administration and coordination of learning initiatives.
• Maintain expertise in departmental learning processes, systems, and offerings.
• Ensure learning programs are delivered efficiently and effectively.
• Coordinate and track multiple projects, ensuring timelines, deliverables, and milestones are achieved.
• Monitor project progress and provide updates to leadership and stakeholders.
• Support implementation of departmental initiatives and process improvement efforts.
• Coordinate resources, meetings, and project activities across departments and campuses.
• Develop and maintain project plans, documentation, workflows, job aids, guides, learning resources, and standard operating procedures.
• Partner with facilitators and subject matter experts to update training content and materials.
• Support the creation and distribution of learner communications and program resources.
• Assist with employee engagement initiatives, surveys, leadership development programs, and learning events.
• Process invoices and support accounts payable activities.
• Manage vendor onboarding, contracts, purchase orders, and related documentation.
• Monitor departmental budgets and assist with financial tracking and reporting.
• Utilize Infor and other enterprise systems to process transactions and maintain records.
• Ensure compliance with organizational policies, procedures, and regulatory requirements.
• Prepare reports, presentations, and supporting materials for departmental initiatives.
• Maintain and update Learning Network SharePoint sites and intranet resources.
• Ensure learning offerings, program information, and departmental content remain current and accessible.
• Support both departmental and Montefiore-wide communications related to training, leadership development, and learning initiatives.
• Coordinate meetings, schedules, and project-related communications.

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Human Resources, Project Management, or a related field. Required
• Minimum of three (3) years of experience in project coordination, operations, administration, business support, or related roles. Required
• Experience supporting Learning & Development, Talent Development, Organizational Development, Human Resources, or related functions. Required
• Experience supporting budgets, contracts, invoice processing, or financial operations. Required
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently while collaborating effectively with diverse stakeholders.
• Experience developing job aids, training materials, communication resources, or knowledge management content. preferred
• Experience maintaining and updating SharePoint sites and intranet content. preferred
• Experience supporting learning programs, facilitators, coaches, or training operations. preferred
• Experience utilizing Microsoft Copilot or other AI-enabled productivity tools to develop communications, learning materials, and operational documentation. preferred
• Familiarity with Learning Management Systems (LMS) and learning operations processes. preferred

Competencies

• Ability to organize, prioritize, and manage multiple projects simultaneously while meeting deadlines and ensuring successful outcomes.
• Experience tracking budgets, processing invoices, managing contracts, and supporting financial operations with a high level of accuracy.
• Demonstrated ability to implement, maintain, and improve processes, workflows, and operational practices.
• Strong written and verbal communication skills with the ability to engage effectively with employees, leaders, vendors, and stakeholders.
• Ability to develop productive partnerships and collaborate across departments and organizational levels.
• Ability to identify challenges, analyze information, and develop practical, effective solutions.
• Consistently produces high-quality work with accuracy, thoroughness, and follow-through.
• Comfortable navigating changing priorities, ambiguity, and evolving business needs.
• Strong aptitude for learning and utilizing enterprise systems, reporting tools, and productivity applications.

Work Environment

• Primary work location is Executive Plaza in Yonkers, NY.
• Primarily an on-site position within a professional business office environment.
• Fast-paced, collaborative environment supporting enterprise-wide learning, leadership development, employee engagement, and organizational effectiveness initiatives.
• Frequent interaction with leadership, operational departments, finance teams, vendors, and external stakeholders.
• Requires balancing multiple projects, deadlines, and competing priorities while maintaining a high level of accuracy and professionalism.
• Requires occasional travel between campuses and event locations.
• Flexibility to support early morning, evening, and occasional off-site departmental events, leadership programs, and organizational activities as business needs require.
• Opportunity to contribute to strategic initiatives that directly impact employee development, organizational performance, and workforce engagement.

Ideal Candidate

• Is highly organized, detail-oriented, and proactive.
• Enjoys managing projects and driving initiatives from planning through execution.
• Has experience supporting operational, financial, and project management functions.
• Advanced proficiency with Microsoft Office applications, including Excel, PowerPoint, Teams, and SharePoint.
• Strong technology aptitude and an interest in leveraging AI tools, such as Microsoft Copilot, to enhance communications, learning materials, and operational efficiency.
• Is comfortable managing budgets, invoices, contracts, and vendor relationships.
• Can successfully balance multiple priorities while meeting deadlines.
• Demonstrates strong ownership, accountability, and follow-through.
• Has exceptional written and verbal communication skills.
• Builds effective relationships with leaders, colleagues, and stakeholders across the organization.
• Possesses strong critical thinking and problem-solving abilities.
• Maintains a customer-service mindset and responds professionally to changing business needs.
• Thrives in a fast-paced, collaborative environment.
• Is resourceful, adaptable, and able to work independently with minimal supervision.
• Has a passion for continuous improvement, operational excellence, and employee development initiatives.
• Is comfortable supporting learning programs, leadership development activities, employee engagement initiatives, and organizational events.

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