Executive Assistant & Office administrator
Biomapas · Kaunas · €1,600–€2,000/month (stated in the posting)
Join our global team as an Executive Assistant & Office administrator in Kaunas.
The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.
Position is office-based in Kaunas, Lithuania
Responsibilities:
- Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison
- Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature)
- Handle all incoming and outgoing correspondence (mail, packages, couriers)
- Greet visitors and manage the company’s general email inbox and phone line
- Assist management with internal communication and coordination activities
- Provide administrative support to colleagues and executives as needed
- Maintain department documents and ensure timely transfer to the archive
- Manage office supplies and facility-related orders, and coordinate their distribution to departments
- Maintain the front desk, meeting rooms, conference areas, and other shared office spaces
- Arrange business travel, including bookings for transportation, accommodation, and related logistics
- Support the organization of internal office events and team gatherings
- Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services)
Requirements
- University degree – considered an advantage
- At least 2 years of relevant work experience as an Office Administrator
- Experience as an Executive Assistant is an advantage
- Fluent Business English and Lithuanian (written and spoken)
- Strong document preparation and management skills
- Knowledge of document preparation and archiving regulations/legislation
- Excellent knowledge of MS Office applications
- Proactivity, sense of ownership, and strong organizational skills
Benefits
- International team and environment
- Bonus based on annual performance
- Professional growth and career opportunities
- Personal accident and business trip insurance
- Additional health insurance
- Rewarding referral policy
- Monthly lunch and fruit days
- Team building, global meetings, other CSR activities
- Modern and new Sustainable office in city center with free parking
Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)