Finance & Grants Officer, Njombe
FHI 360 · Njombe
Job Summary:
Support the financial and grants management functions of the organization by ensuring accurate financial administration, effective budget monitoring, and compliance with donor and organizational requirements throughout the grant lifecycle. The role includes processing financial transactions, preparing budgets and financial reports, monitoring grant expenditures, maintaining grant documentation, supporting subrecipient financial oversight, ensuring compliance with donor regulations and statutory requirements, assisting with audits, and providing financial analysis to support program implementation and informed decision-making. The Finance and Grants Officer work closely with program, procurement, and management teams to promote sound financial stewardship, effective internal controls, and timely delivery of grant objectives.
Accountabilities:
- Monitor subawardee financial and management performance within the region, liaising closely with EpiC technical and program staff monitoring technical performance.
- Conduct regular site visits to subawardees to check compliance, follow-up on special award conditions, and provide capacity building support and coaching.
- Review subawardee documentation including monthly invoices, supporting documentation (timesheets, receipts, etc.) and monthly program reports and submit to EpiC Tanzania head office.
- Prepare and manage a regional budget for EpiC Tanzania and track and monitor activities and expenditures within region to ensure alignment with budget and workplans.
- Prepare financial reports and other documentation as requested and in accordance with EpiC directives.
- As needed, perform/review reconciliations with respect to bank, balance sheet, vendors, inventory etc.
- Assist in the development of sub-awardee budgets and provide capacity-building technical assistance to sub-awardee staff.
- Coordinate with the Finance Manager for audits and assist in ensuring that the audit recommendations are effectively implemented.
- Support procurement for project as needed, including reviewing vendor selection analyses from and ensure adherence to procurement requirements
- Prepare project activities, pipeline reports, and budget for compliance with USG and FHI360 standards and accuracy.
- Ensure timely closure and submission of the monthly financial reports and any other specifically required financial reports.
- Support the development of national and regional-level budgets for program activities, working closely with program staff in the regions.
- Review payments to ensure documentation and process are in line with FHI 360 cost principal requirements
- Conducts compliance reviews and third-party confirmations for all Regional payments or as assigned
- Review accounting transactions to ensure costs are charged to correct codes before releasing them to the accounting system
- In coordination with Regional technical team, Manage and maintain updated data base of service providers across project intervention, review the request for payment and attest deliverables
- Educates relevant parties regarding programs, procedures and/or eligibility criteria.
- Maintains a variety of professional working relationships.
- Documents complex issues and effectively articulates written conclusions; Interacts with staff officials and executives.
Applied Knowledge & Skills:
- Knowledge of donor (USG and non-USG) rules and regulations, various mechanisms of funding and types of award of acquisition (contracts) and assistance (cooperative agreements and grants).
- Strong and solid command of professional theory, techniques, practices and procedures requiring comprehensive knowledge of contracting principles.
- Applies a thorough knowledge of financial management, risk analysis, legal and regulatory compliance pertaining to the NGO environment.
- Proficient knowledge of Generally Accepted Accounting Principles and Internal Control Fundamentals.
- Proficiency in spreadsheet software required.
- Has a thorough knowledge of external regulations as well as internal corporate policies and procedures.
- Excellent oral and written communication skills. Excellent quantitative and analytical skills. Strong critical thinking and problem-solving skills.
- Ability to analyze and interpret financial data, identify/resolve errors and prepare reports. Ability to motivate and work well with others.
- Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated
- Adaptable to work environments in diverse cultural settings
Problem Solving & Impact:
- Analyzes moderately complex business operations and financial statements.
- Reviews and determines compliance with laws and regulations; draws conclusions; makes recommendations for approval.
- Reviews and analyze recommendations from peers.
- Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
Supervision Given/Received:
- Works under general supervision of the Senior Finance Officer, Work is reviewed for soundness of judgment and overall adequacy and accuracy.
- Contributes to the completion of organizational projects and goals.
- Serves as a resource for others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.
Education: **
- Bachelor’s degree in finance, Accounting with 5-8 relevant experience
- CPA, ACCA or any other relevant professional qualification is desirable.
Experience: **
- Minimum of 5+ years’ experience in financial management, direct management of contracts/ Grants and other agreements, in a Non- governmental Organization (NGO) environment.
- Advanced knowledge of donor (USG and non- USG) rule and regulations
- Excellent oral and written communication skills.
- Excellent organizational skills and strong ability to manage and meet multiple tasks.
- Non-governmental organization (NGO) experience preferred.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Less than 10% - 30%
How to Apply: FHI360 offers a competitive compensation package, and qualified candidates are invited to apply online by submitting an application letter, CV/resume, photocopies of certificates, and the names and contact details of three professional referees. FHI 360 is an Equal Opportunity Employer. Closing Date: 30 October 2026. Only short listed candidates will be contacted.
The expected hiring salary range for this role is TZS 40,000,000 - 55,000,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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