Staff SCM Executive

Halo Industries · Shah Alam

Role and Responsibilities:

Procurement & Sourcing

Manage end-to-end purchasing of production materials, consumables, chemicals, spare parts, and capital equipment. Negotiate pricing, lead times, and commercial terms while developing qualified suppliers
Coordinate Capex procurement, including technical specifications, supplier selection, quotation comparison, delivery schedules, installation requirements, and acceptance documentation. alternative sourcing strategies.
Source, evaluate, negotiate, and develop local and regional suppliers to achieve competitive pricing, reliable delivery, and consistent quality.
Prepare and issue RFQs, conduct commercial evaluations, negotiate pricing and payment terms, and manage purchase orders and supplier contracts.
Develop and maintain supplier relationships to ensure continuity of supply, responsiveness, and long-term commercial competitiveness.
Monitor supplier performance against cost, quality, delivery, responsiveness, and service-level expectations.
Identify cost-saving opportunities strategic sourcing, price benchmarking, procurement consolidation, and contract negotiations. Part of it is to develop dual-sourcing and alternative suppliers to ensure continuity supply and reduce supply risks.
Maintain accurate procurement records, supplier databases, purchasing documentation, and contract files.

Logistics, Freight & Transportation Management

Coordinate international and domestic shipments, including air freight, sea freight, courier services, and specialized transportation.
Manage inbound shipments from key manufacturing and supplier locations.
Coordinate outbound shipments of finished goods, samples, production materials, and engineering equipment to customers and manufacturing partners.
Work closely with freight forwarders, customs brokers, shipping agents, and transport providers to ensure timely shipment execution and delivery.
Arrange transportation for machinery and sensitive manufacturing equipment, including heavy-lift handling, rigging and unrigging activities.
Ensure appropriate packaging, handling, temperature and humidity controls, and shipment security for sensitive components and equipment.
Monitor shipment status, delivery schedules, freight costs, and transit performance; proactively resolve delays, customs issues, and transportation disruptions.
Evaluate freight quotations, optimize shipping routes and modes, and identify opportunities to reduce logistics costs and lead times.
Coordinate shipment documentation, including commercial invoices, packing lists, airway bills, bills of lading, certificates of origin, and other applicable documents.
Establish and maintain logistics performance reports covering on-time delivery, freight expenditure, transit time, and shipment exceptions.

Import/Export & Trade Compliance

Coordinate import and export activities in compliance with applicable Malaysian customs regulations and company trade compliance procedures.
Support the administration and maintenance of Licensed Manufacturing Warehouse (LMW) or Free Industrial Zone (FIZ) arrangements, where applicable.
Coordinate with the Royal Malaysian Customs Department (JKDM), customs brokers, and relevant internal stakeholders on customs declarations, duty and Sales and Service Tax (SST) exemptions, and clearance requirements.
Screen relevant transactions, products, and shipment documentation against applicable Strategic Trade Act 2010 (STA 2010) requirements and US-origin export control restrictions, escalating potential compliance concerns to the appropriate compliance personnel.
Maintain accurate import/export records and supporting documents for audits, regulatory reporting, and internal control purposes.

Inventory & Warehouse Management

Monitor & maintain inventory levels, purchase requirements, material availability, and replenishment schedules to support production and operational readiness.
Coordinate material receiving, inspection, storage, issuance, and stock movement activities with warehouse and production teams.
Ensure proper inventory identification, traceability, stock accuracy, batch/lot control, and First In, First Out (FIFO) practices where applicable.
Support the segregation and control of bonded and non-bonded inventory in accordance with applicable customs requirements.
Investigate inventory discrepancies, excess and obsolete stock, material shortages, and potential stockout risks.
Ensure appropriate storage, handling, and documentation for hazardous chemicals and other controlled materials in compliance with authorities and regulations in Malaysia.

ERP, Reporting & Process Improvement

Execute and maintain purchasing, supplier, inventory, and logistics transactions in the company's ERP and procurement systems.
Ensure accuracy of purchase orders, supplier master data, material codes, delivery schedules, goods receipts, and invoice-matching information.
Prepare regular reports on procurement expenditure, cost savings, supplier performance, open purchase orders, shipment status, inventory levels, and delivery performance.
Develop and maintain SOPs, work instructions, and process documentation for procurement, logistics, import/export, and inventory management.
Identify operational inefficiencies and implement corrective and preventive actions to improve cost, quality, delivery, compliance, and productivity.
Support internal and external audits by maintaining complete, accurate, and traceable procurement and logistics records.
Communicate supply risks, cost variances, supplier constraints, and logistics disruptions to relevant stakeholders in a timely manner.
Lead resolution of supplier delivery issues, urgent purchasing requirements, shipment delays, and material shortages.
Share procurement and logistics best practices and provide guidance to junior buyers or logistics coordinators where required.

Requirements

Qualifications

Degree in Supply Chain Management, Procurement, Logistics or a related discipline.
Minimum 7 years of relevant experience in procurement, logistics, or supply chain operations, preferably in semiconductor, electronics, or advanced manufacturing.
Strong experience in strategic sourcing, commercial negotiation, international logistics, and supplier management.
Working knowledge of Malaysian customs procedures, import/export requirements, and trade compliance.
Proficiency in ERP systems such as NetSuite, SAP, or Oracle.
Strong analytical, problem-solving, communication, and stakeholder management skills.
Able to work independently, manage complex supply chain issues, and drive continuous improvement.

Benefits

Competitive remuneration package.
Comprehensive leave benefits, including annual leave, sick leave, hospitalization leave, maternity leave, paternity leave, and other applicable statutory leave entitlements.
Medical benefits in accordance with company policy.
Group life and personal accident benefits.
Allowances provided in accordance with company policy and eligibility.
Performance-based bonus, subject to company policy and eligibility.
Statutory EPF, SOCSO, and EIS contributions.
Opportunities for professional growth and career development in an advanced semiconductor manufacturing environment.