Purchasing Officer / Assistant Purchasing Officer, Finance Office

Hong Kong Baptist University · Hong Kong

FINANCE OFFICE

Purchasing Officer / Assistant Purchasing Officer (26270266)

The appointee is expected to perform daily procurement duties and the administration of the University’s Auxiliary Services (including carpool, mail and courier services).

Responsibilities:

Order processing, invitations to tender, sourcing of goods and services, quotation analyses;
Arrange and execute central tenders/quotations in compliance with University’s policies and regulations;
Coordinate closely with various user departments to finalise the tender specifications and requirements to fulfill users’ purchase requisitions;
Source potential suppliers for different products and services for tenders/quotations;
Conduct tender and quotation invitations, price analysis and reports etc.;
Responsible for administrative tasks including but not limited to insurance matters, supplier management, car pool service, messenger service, regular orders of pantry and office consumables, warehouse management etc.;
Make use of the University’s E-tender System for tenders/quotations, and Oracle System to issue purchase orders;
Arrange and attend site visits, tender interviews to deliver clear and precise tender requirements to suppliers and/or contractors; and
For any other duties assigned by Supervisors.

Requirements:

A bachelor’s degree in Business Administration, Supply Chain Management, Procurement or related disciplines with preferably 3 years of relevant work experience; Candidates with less experience may be considered for appointment at a lower rank;
A good command of both written and spoken English and Chinese;
Proficiency in MS Word and Excel;
A strong analytical mind and sense of commitment;
A courteous, tactful and service-oriented manner, with the ability to communicate effectively and provide responsive support to internal users and external suppliers;
Good initiative and interpersonal skills; and
Knowledge of Oracle Financials System and qualified membership in procurement management are definite advantages.

Shortlisted candidates will be invited to attend a written test and an interview.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the submission of application may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.

This position sits under the Finance Office at our Kowloon Tong campus. The core responsibilities are order processing, managing invitations to tender, sourcing goods and services, and conducting quotation analyses.

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