Supervisor, Clinic Operations - Neurosurgery - Full-Time

Mercy Medical Center · Mercy Medical Center

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Work Shift

Scheduled Weekly Hours

Summary

Job Description

Job Duties/Essential Functions

• Leadership Competencies
  • Leading
    • Formulates a future course that reflects departmental needs and is aligned with Mercy's vision. Translates the course into team goals and objectives, sets priorities, and directs the efforts of staff towards accomplishing them.
    • Recognizes and acts on opportunities for growth and improvement to advance Mercy's goals.
    • Inspires staff enthusiasm for and generates commitment to departmental and organizational goals.
  • Standards and Accountability
    • Holds team and self responsible for maintaining the highest possible performance standards and meeting agreed upon commitments.
    • Sets and maintains high standards for service to patients, physicians, colleagues, and other Mercy departments. Incorporates needs and concerns of diverse constituencies into decision making.
  • Planning and Decision Making
    • Analyzes problems systematically and logically and is resourceful when developing and implementing solutions.
    • Applies key financial concepts and analysis to decision making. Understands drivers of financial performance and takes these into account when developing strategies and making decisions.
    • Develops and implements work plans with actionable components and measurable outcomes. Proactively monitors key performance indicators and makes real-time adjustments to ensure that progress stays on track.
    • Regularly reassesses priorities and competing demands and adjusts allocation of own and staff time and resources to increase efficiency and effectiveness.
  • Communication
    • Articulates logical and well-founded arguments that support conclusions. Matches communication style to the message and audience. Actively solicits opinions from others. Routinely provides others with the information they need to do their jobs.
    • Routinely shares suggestions, advice, and insights on progress toward goals. Provides performance feedback that is constructive and actionable, and that highlights successes as well as areas for growth based on objective metrics.
  • Developing People
    • Selects and attracts outstanding staff from diverse backgrounds. Identifies and fills gaps in team skills and knowledge.
    • Defines development objectives for self and staff that support performance goals and progress toward future skill development. Assists staff in developing their own careers by encouraging them to articulate their career goals, offering challenging growth opportunities, and providing necessary coaching and training.
  • Managing Relationships
    • Builds and maintains long-term relationships with others based on mutual respect and trust. Fosters cooperation and collaborative decision-making among staff with diverse backgrounds and interests. When conflict arises, works effectively towards solutions and compromises that take the needs of all parties into account.
    • Provides regular updates on goal progress and works with own manager to minimize risks and resolve problems.

• Job Duties
  • Reports practice performance to the Manager, identifying operational efficiencies or areas for improvement.
  • Responsible for employee time reporting.
  • Ensures adequate staffing of the practice site supplementing with relief employees as needed.
  • Works with the Manager to select, orient and supervise practice staff. Responsible for work assignments and training of employees as needed.
  • Reports performance issues to the Manager. Participates in feedback with employees, including performance evaluations, discipline and commendations.
  • Depending on the size of the site office, may also fulfill some or all of the duties of a Patient Service Coordinator or Patient Care Staff.
  • Prepares patient for examination. This includes histories, vitals, reason for visit, presenting symptoms and current medication list.
  • Provides assistance with diagnostic procedures and treatments as directed by the provider. This includes obtaining specimens, labeling and disposition to the laboratory and explaining diagnostic procedures to patient as needed.
  • Completes discharge of patient from exam room. This may include written instructions, scheduling a follow-up appointment, providing referral information or scheduling patients for testing procedures and providing instructions.
  • Effectively documents within the electronic health record.
  • Prepares the exam and treatment rooms, including instrument, supplies and protective devices for exam and testing. Maintains and stocks supplies. Cleans and sterilizes instruments in accordance with infection control and manufacturer recommendations.
  • Provides patient education as needed for the scheduled test/procedures.
  • Meets requirements for handling and disposing of bio-hazardous waste.
• Follows Mercy's safety guidelines, carries out job- specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Department Specific Duties

Neurosurgery Clinic
Works with manager to maintain clinic needs and manager workflow within the department

• Displays support for and awareness of the clinic business plan and assists with implementation of action plans
• Assist with clinic staffing to meet daily patient care needs of all clinic positions
• Manages patient complaints in a timely and caring manner and escalates them to the manager as appropriate
• Monitor and order supplies as appropriate

Knowledge, Skills and Abilities

• Excellent communication and customer service skills, computer skills, organization, time management, attention to detail and the ability to remain poised and efficient in a fast-paced environment.

Professional Experience

• Previous experience in a medical office setting preferred.

Education

• Education sufficient to obtain required licensure/certification.

Licensure, Certification, Registration

• Current certification in Basic Life Support, in accordance with the American Heart Association required.
• Current Iowa licensure as Registered Nurse, Licensed Practical Nurse, or Certified Medical Assistant required.
• Iowa Dependent Adult Abuse/Iowa Child Abuse Mandatory Reporter training required.  Employee must submit certification of completed training to Human Resources prior to start or transfer date.

Physical Requirements

Pay Rate Type

Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years.

Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.

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