Project Controls Coordinator-Contract Administrator
Stantec · Roseville
The Project Controls Coordinator-Contract Administrator supports the successful delivery of various government and public-agency projects by ensuring contract and financial compliance with contract requirements. Working closely with Project Management, Project Controls, Project Accounting, and Marketing and Business Development, this role helps project teams consistently apply contract requirements and reduce financial and compliance risk.
This position provides a central point of coordination for contract requirements and related financial documentation, allowing project teams to remain focused on delivery.
Key Responsibilities Contract & Financial Compliance- Ensures compliance with state and federal contractual requirements across prime contracts, task orders, amendments, and modifications.
- Ensures financial terms - including rates, fee structures, funding limits, and authorization requirements - are interpreted correctly and applied consistently
- Tracks and reports on project cost performance.
- Prepares month-end reports for project management and clients.
- Provides contract compliance guidance to project teams.
- Supports with project setups, rate and gross margin reviews, rosters
- Coordinates with Project Controls and Project Accounting to confirm invoices align with contractual requirements and approved rates.
- Maintains complete, accurate billing support, financial exhibits, client forms, and other documentation as required.
- Supports Project Manager and/or Project Controller with other project related tasks, as required.
- Ensures subconsultant agreements and documentation comply with requirements
- Leads coordination of subconsultant compliance activities, including approvals, insurance, funding limits, and required documentation.
- Tracks subconsultant contractual obligations in coordination with the project team.
- Reviews and tracks subconsultant invoices and contractual obligations in coordination with the project team.
- Coordinates across project functions to align contract, financial, billing, and pursuit requirements.
- Supports with cost or pricing input for proposals, task-order pursuits, and client submittals.
- Identifies and escalates compliance risks and supports corrective actions.
- Maintains organized, auditable contract and financial records in accordance with client and company standards.
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