File Preparation Officer

South Yorkshire Police · Sheffield · £28,914–£31,749 (stated in the posting)

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Role: File Preparation Officer

District/Department: Criminal Justice Department

Location: Snig Hill, Sheffield

Salary: Band C, £28,914 - £31,749

Hours:  37 hours per week

Contract Type: Temporary until 28.11.27 to cover maternity leave.

Closing Date: 3rd November 2026

As a File Preparation Officer, you will support the file preparation process to ensure cases are progressed through the court systems.

Key responsibilities:

Skills and experience:

For more detailed information relating to the role and the skills and experience required, please click here to view the role profile. If you are having trouble with the hyperlink, please right click, copy, and paste in a separate window.

You should evidence how your skills and experience align with the requirements of the role profile, using explicit examples where possible, in order to be shortlisted for interview. You may wish to use the STAR method to structure your examples.

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

We are a Disability Confident Employer and guarantee an interview for all disabled applicants who meet the essential criteria for the role.

South Yorkshire Police’s Key Values: 

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid. 

This role has been categorised as a Hybrid role. 

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home. 

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain professional standards in dress and appearance. 

Candidates are permitted to have tattoos visible on the hands, neck, forearms, or face whilst on duty provided these are not considered discriminatory, offensive, or inappropriate. Any tattoos will be reviewed on a case-by-case basis.

Residency and Nationality Requirements:

Applicants must meet the minimum checkable history criteria. This is a vetting requirement and applies to individuals applying to work with South Yorkshire Police in any capacity. You must have resided in the UK for 5 continuous years immediately prior to application. If you have been abroad during the last 5 years while serving in the UK Armed Forces or working for the UK Government, your application will still be considered.

Please note that South Yorkshire Police is unable to provide visa sponsorship.
 

Vetting:

The vetting level for this role is MV. 

Internal applicants, if successful your vetting will be reviewed and uplifted. For further information please contact the Vetting Unit on Force_Vetting_Unit@southyorks.pnn.police.uk

Contact details:

For further information about the role, please contact: Jane Eastwood on 0114 2964701.

For queries about the application process, please contact recruiting@southyorks.pnn.police.uk

Pre-employment Checks:

Should you be successful at the interview stage and before appointment, a number of pre-employment checks are required. Depending on the role, these may include references, medical clearance, vetting clearance, and attendance check.

South Yorkshire Police sets absence criteria of no more than 33 days and / or 5 separate occurrences over the last 3 years. However, this will not be considered until pre-employment check stage. Any period of sickness absence which is as a direct result of a pregnancy will be discounted. Consideration will be given to discounting periods of sickness absence which are disability related. 

Diversity & Inclusion:

We are proud of being a truly inclusive organisation which provides fair and equal consideration to all of our applicants. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions, or beliefs and of neurodivergence.

We’re proud to have a workforce that reflects the diversity of the communities we serve. Different backgrounds and experiences make us stronger.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk
 

Internal Candidates:

You must ensure that you apply through the internal jobs board (Opportunity Marketplace via Oracle).

As this is a fixed-term vacancy, you must have the support of your current line manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are currently employed on a fixed-term contract, you must contact the Recruitment Team before applying. 

Please ensure that you and your current line manager complete the attached consent form. Please email the completed form to the hiring line manager, with the role title and the closing date stated in the subject of your email. 

Without support, your application will not be considered any further.

Further Information for Fixed-Term Roles: 

This role is offered on a fixed-term basis in accordance with applicable employment legislation and South Yorkshire Police policy.

Fixed-term contracts are used where there is a genuine business need, such as project-based work, temporary cover, or time-limited funding. The fixed-term period is subject to change, linked to the posts requirements and may be subject to extension or early termination in line with appropriate notice period.

All fixed-term employees will receive equal treatment and access to opportunities in line with our commitment to fair and inclusive employment practices.

Where appropriate, fixed-term roles may be made permanent without the need for a further recruitment process.

Documents to Review: 

Police Staff Recruitment Vetting Handbook - Please Click here

Application Guidance and Tips - Please Click Here

South Yorkshire Police FIT Values - Please Click Here

Secondment Approval (for internal candidates) - Please Click Here

View our recruitment video: https://youtu.be/2dGn5qti7_c

Role: File Preparation Officer, District/Department: Criminal Justice Department, Location: Snig Hill, Sheffield, Salary: Band C, £28,914 - £31,749, Hours: 37 hours per week, Contract Type: Temporary until 28.11.27 to cover maternity leave, Closing Date: 3rd November 2026

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