Mata Ahupae | Administrator

Victoria University of Wellington · Wellington

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• Do you enjoy helping people find practical solutions to complex work?
• Can you comfortably balance both student and teaching-team needs while maintaining accuracy?
• Are you skilled at sustaining effective working relationships with internal and external stakeholders?

Kōrero mō te tūranga - About the role 

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator to join the Ōrauariki - Wellington School of Business and Government team on a 12-month fixed-term, full-time contract to cover parental leave. 

Due to the nature of the role and the need for close, in-person support, this position is primarily based on our Pipitea campus. While there may be limited flexibility to work remotely, on-campus presence is expected to be the norm.

Key responsibilities:

• Provide administrative support for BCOM academic courses or programme delivery in a professional, accurate and timely manner to all programme or course stakeholders. 

• Act as the central point of contact for student enquiries and prepare clear, timely communications for students, course coordinators and teaching teams.

• Set up, maintain and quality-check Nuku course sites and online learning materials, and coordinate teaching activities such as tutorials, lectorials, skills labs, panels, recordings and meetings.

• Coordinate assessment and Learning Assistant/Tutor processes, including recruitment, contracts, onboarding, allocations, extensions, moderation, gradebook checks and preparation for grade release.

• Maintain accurate course records, trackers and data in accordance with University policies and procedures, identifying issues early and working across the internal course stakeholders to resolve them.

Ō pūmanawa - About you

You will be a capable and approachable administrator who enjoys keeping complex work organised and helping people find practical solutions. You will be comfortable balancing planned activities with urgent student and teaching-team needs, while maintaining accuracy, consistency and a supportive service.

Key requirements:

• Proven experience in office administration.

• Ability to communicate clearly with strong verbal and written English skills. 

• Ability to establish and maintain effective working relationships with internal and external stakeholders.

• Technical competence in using Microsoft Office, systems and applications, especially databases, to a high standard of accuracy.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University careers page.

Close date for vacancy: 06 November 2026.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Amanda Bristol, Faculty Operations Manager (amanda.bristol@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications from recruitment agencies are not accepted.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.

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