Finance Assistant Moldova Chisinau

Norwegian Refugee Council · Krutoiarivka

Role and responsibilities

The purpose of the Finance Assistant position is to provide administrative and technical support in the payment process in Moldova Office. This includes the initiation of payment for transactions received by Finance to filing the supporting documentation in accordance with NRC procedures and policies.

Generic responsibilities

Ensure adherence to Financial Handbook, other NRC policies and donor requirements
Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level
Ensure compliance with internal controls, organizational policies, and donor regulations
Ensure proper filing and archiving of all financial documents according to NRC standards
Support the implementation of SIP-relevant activities as included in the CO Action Plan for your unit/team
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards and principles within NRC and amongst project participants supported by NRC.

Specific responsibilities

A – Dailly operation

Prepare bank payments in line with provided vouchers for country and area offices payments.
Initiate the approval process for payments from the payment requester, Finance verification and budget holders.
Book the payments on accounting system by closing the pending invoices
Prepare booking post-backs for the payments and cashbox using NRC tools.
Maintain the payments tracking sheet
Scan and file all the Finance payment supporting documents (hard and soft copies), ensuring they are complete, signed and filed in the proper location, in both half and soft form according to NRC SSD policy
Act as a focal point for submission of respective documents to the accounting service provider on a timely manner
Assist with internal and external financial audits and compliance reviews process

B. - Partnership

Review partner financial reports (monthly, quarterly)
Prepare financial verification report in line with NRC partnership policy and respective annexes
Ensure all supporting documents are submitted in an accurate manner to be readable and traceable
Communicate with partner representative in case of comments/questions

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Project Managers, Project Coordinators and Officers

• Support Team members

• Finance staff

• NRC Implementation Partners

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

Preferred Bachelor’s degree in Finance or Accounting
Basic knowledge in Finance in a humanitarian/recovery context
knowledge in supporting documents required for different kind of payments.
Fluency in Romanian language
Intermediate in English language
Knowledge in excel and other Microsoft office software.

Behavioral competencies

Planning and delivering results
Analyzing
Working with people
Handling insecure environments
Coping with changes

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

The Job Description
The Work and Development Plan (Mid-year & Annual performance reviews)
The NRC Competency Framework

Kindly note that this position is open to candidates who have the legal right to work in Moldova and note that we are unable to provide work permits or visa sponsorships for this position.

Please note that the empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging.   NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

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