Executive Assistant (Part-Time)
Aegis Ventures · New York City · $40–$45/hr (stated in the posting)
About Aegis Ventures
Aegis Ventures is a next-generation startup studio that partners with entrepreneurs and industry leaders to originate, launch, and scale transformative companies, with a focus on artificial intelligence. The Aegis platform brings together market-shaping ideas, permanent growth capital, and ambitious individuals who are driven to solve major societal problems. Our companies use technology to transform healthcare by dramatically improving quality, access, and cost. Aegis creates new companies with substantial input from our Digital Consortium of a dozen leading health systems and other ecosystem partners. We have launched 6 innovative companies to date and are just getting started.
About the Role
As an Executive Assistant at Aegis Ventures, you will support two senior members of Aegis leadership, including one of our Partners and a former health system CEO, with the potential to support an additional executive over time. This is a traditional executive-support role for someone who can hit the ground running and operate with minimal direction.
The role starts at 20 hours per week, with the possibility of increasing as the scope grows. You will own travel, scheduling, and forward planning for your executives, and work closely with the office of our CEO, including his Executive Assistant and Chief of Staff, to make sure your executives' time and in-person presence are planned well in advance and used where they matter most.
This is a dedicated executive-support seat. Office management and visitor duties are covered by other members of the team, so your focus is entirely on the executives you support. This is a part-time role of 20 hours per week, with the option to work in our office in Midtown Manhattan, New York City or remotely.
What You’ll Do
- Travel and Logistics:
- Book and manage all travel, including flights, ground transportation, lodging, and dining reservations, continually optimizing for time.
- Prepare detailed, point-to-point itineraries so each trip runs smoothly from door to door, and adjust them in real time as plans change.
- Forward Planning and Coordination:
- Work with the CEO’s office, including his Executive Assistant and Chief of Staff, and other teams to identify dates when an executive’s in-person presence would add the most value, such as key meetings, partner visits, and events.
- Build and maintain a forward-looking calendar of in-person visits (roughly every two months for one executive) so plans are set well ahead of time.
- Coordinate across internal teams and external stakeholders to keep schedules aligned and priorities clear.
- Calendar and Executive Support:
- Manage complex, ever-changing calendars for multiple executives, always looking around corners and anticipating needs.
- Represent the office professionally and positively with board members, health system partners, investors, and other external stakeholders.
- Oversee expense management, submitting expenses and travel reimbursements on a regular and timely schedule in line with company policies.
- Inbox and Meeting Preparation:
- Help manage a principal’s inbox, flagging priorities and drafting routine responses.
- Prepare for meetings by assembling agendas, briefing materials, and background, and track follow-ups so nothing slips through the cracks.
What You’ll Need
- 4+ years of experience as a dedicated Executive Assistant supporting senior executives (Partner, Managing Director, CEO, or Chairman level).
- Experience in a private equity firm, venture capital fund, investment bank, or the executive office of a midsize company.
- Deep expertise in travel management, including complex domestic and international itineraries.
- A track record of supporting multiple executives at once with sound prioritization and judgment.
- A polished, professional presence and absolute discretion with confidential information.
- The ability to work independently, anticipate needs, and take ownership without much direction.
- Exceptional organization and attention to detail, with strong written and verbal communication.
- Proficiency with Outlook and/or Google Workspace, and expense tools such as Concur.
- Genuine interest in a part-time schedule (20 hours per week to start), with flexibility to grow.
- Exposure to healthcare, health system, or physician leadership is a plus.
Compensation
The compensation range for this position is $40 - $45 per hour, depending on previous experience and alignment with role expectations.
Aegis Ventures is a proud Equal Opportunity Employer — we recruit, train, compensate and promote our team members based on qualifications. We encourage you to apply regardless of your race, religion, national origin, sex, gender identity, sexual orientation, disability, age, veteran status, or any other applicable legally protected characteristics.