Manager- Distribution & Logistics

Northeast Georgia Health System · Winder

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Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Responsible for managing all daily supply chain logistical functions associated with Northeast Georgia Health Systems in order to meet customer requirements and profitability goals. Coordinate supply chain management processes with all clinical and non-clinical departments.
 

Minimum Job Qualifications

• Licensure or other certifications:

• Educational Requirements: High School Diploma or GED.

• Minimum Experience: Five (5) to seven (7) years experience in organizing and optimizing a supply chain system required. Highly desired if experience has been in a large hospital setting, multi-site healthcare system experience.

• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:

• Preferred Educational Requirements: Bachelors Degree.

• Preferred Experience:

• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Knowledge of Excel, Lotus, other spreadsheet systems

• Knowledge of the Lawson, GHX

• Knowledge in Supply Chain, Purchasing, Logistics

• Knowledge in Supply Chain practices, specifically GPO contracting, CDM revenue codes

• Excellent organizational and communication skills
   

Essential Tasks and Responsibilities

• Oversees ordering of all routine supplies necessary to meet the demand of all Northeast Georgia Health System facilities.

• Communicates effectively and constantly with the various departments not limited to all NGHS facilities.

• Maintains adequate inventory records for orders, adjustments, changes, and deletions. Utilizing/Analyzing this information to help facilitate daily lean process improvements. 

• Establishes and maintains quality control standards in the department to include: Department audits including: cycle counts, inspection of products (i.e. Expired item prevention) and crash carts. Safety and hazard records.

• Develop, implement and sustain processes with use of lean methodology to reduce cost and improve customer service. Develop and communicate metrics to support these efforts.

• Communicates with the Director regarding unusual concerns or situations relative to operation of the department and prepares a monthly report to include: Productivity issues and/or Overtime needs based on business situations. Quality measures in relation to daily delivery process to all NGHS facilities. Expense Management.

• Plan and Manage Logistics/Freight spend for all Northeast Georgia Health Systems. Analyze past trends and identify mode optimization opportunities.

• Maintains up-to-date policy and procedure manual and assures that employees are knowledgeable and in compliance. 

• Provides for the orientation and documentation of training for new employees and the ongoing training of all other employees. 

• Schedules staff according to department and personnel policies to ensure adequate coverage within area.

• Determines staffing needs, work methods and performance standards.

• Assure a positive work environment by focusing on employee communication, morale and employee relations. Ensure that all communication is in-line with NGHS Core Values.

• Interviews and recommends for hiring, takes the lead and works with HR department on any disciplinary action needed. 

• Completes all employee reports and records according to established time frames: Annual performance evaluations. Time cards/payroll report. Staff meeting attendance. Required in-service attendance and/or training. Data sheets. Variance reports.

• Assists the Director with monitoring compliance with the budget and investigates variances on a monthly and yearly basis. 

• Maintains adequate supply levels to meet organizational demand and work within the limitations of the departmental budget.

• Maintains staffing within the approved budgeted allotment to include overtime.

• Prepares the annual budget for salary, expense, and capital equipment for Storeroom/Receiving.

• Maintains systems to ensure charge capture to include charge description maintenance, requisition monitoring, and departmental issues.

• Works closely with the Buyers and clinical VAT committee, to ensure Materials involvement with clinical product issues.

• Enhance supply chain/resource management; utilizing critical thinking skills to identify opportunities for improvement.

• Ensure compliance with timely and accurate payments to vendors.

• Improve connectivity with constituents by evaluating physician and staff satisfaction on an ongoing basis.

• Maintains involvement with Pathway teams to assure most cost efficient product for clinical pathways.

• Perform special project analysis

• Provide management leadership in the absence of Director.

• Assumes all other duties as assigned.
   

Physical Demands

• Weight Lifted: Up to 50 lbs, Frequently 31-65% of time

• Weight Carried: Up to 50 lbs, Frequently 31-65% of time

• Vision: Moderate, Frequently 31-65% of time

• Kneeling/Stooping/Bending: Frequently 31-65%

• Standing/Walking: Frequently 31-65%

• Pushing/Pulling: Frequently 31-65%

• Intensity of Work: Frequently 31-65%

• Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

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