Account Administrator-Workforce Solutions

Transguard Group · United Arab Emirates

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We are currently recruiting for an Account Administrator to join our Workforce Solutions team in our HQ, located in DAFZA, Dubai Airport Free Zone.

Scope: 

Administrator – Workforce Solutions is responsible to support the Account Management team in the delivery of the HR services to the assigned key accounts, working with the Manager – Workforce Solutions to Ensure the customers & employees expectation are exceeded with exceptional service delivery standards, ensuring all operations are in line with the standard operating procedures.

Responsibilities: 

Financial

• Updated accurate salaries and bank details ensuring salaries are processed correctly. 
• Timely submission of cash requests, claims and expenses made towards passes and permits. 
• Maintain accuracy in application of visa, medical, passes. 

Customer

• Closely working with account management team on Transition Planning for Onboarding/Offboarding Projects  
• Ensure the smooth delivery of the following HR services to the end client; recruitment and hiring, employment visa (new, renewals, cancellations), passport and visa services, payroll services, onboarding and offboarding, disciplinary and performance management, Oracle workflow and processing and ad hoc HR requests. 
• Ensure all tasks are aligned to the agreed SLA with the teams. 

Process

• Support in weekly and monthly reports on admin activities and status as and when required. 
• Follow the Standard Operating Procedures (SOPs), Standard Work Instructions (SWIs) and Key Performance Indicators (KPIs) for the each of the assigned accounts. 
• Understand how the individual work schedules are aligned to the team schedule to meet the deadlines. 
• Assist in the disciplinary issues arising from employees in conjunction with client HR. 
• Track and maintain records of employees pertaining to their life cycle (personal documents, passes and permits, medical insurance, lifecycle documents etc. 

Innovation

• Data Dump Management and using reports to enable efficiency in work. 
• Participate in Continuous improvement initiatives to bring efficiency and savings. 

Selection Criteria:

• Should be aware of the Basic UAE Labor laws and processes. 
• Minimum English Language Level 4 (by Transguard Group Standards).
• Min 1-2 years of administrative experience (HR knowledge is an advantage).
• Should be organized with the ability to re-prioritize and multitask. 
• Good communication skills.
• Customer service skills.
• Exposure to HRMS system will be an advantage. 
• Good computer skills with experience in using all MS office tools. 

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