Development Services Coordinator
Bureau Veritas · Remote
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Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.
This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.
City: Remote
State: Texas
JOB DESCRIPTION
POSITION: Development Services Coordinator
REPORTS TO: Director of Development Services
JOB SUMMARY:
The Development Services Coordinator provides administrative, project management, contract, client, and operational support across Bureau Veritas's Development Services Division. The position supports Short-Range Services, Long-Range Services, and Private Development, including Planning, Engineering, Public Works, Compliance and Resource Development, GIS, and Asset Management.
Reporting directly to the Division Director, the Coordinator serves as the primary operational support resource responsible for maintaining organized project records, tracking deadlines, facilitating communications, coordinating deliverables, supporting financial administration, and ensuring the efficient movement of projects from initiation through completion.
The position plays an important role in supporting municipal contracts and private development projects while facilitating coordination with Bureau Veritas's Commercial and Residential Building teams for plan review, permitting, and inspection services.
The Coordinator works closely with division leadership, branch managers, technical personnel, business development representatives, and corporate support departments to maintain consistent procedures, improve operational efficiency, and ensure a responsive client experience.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
1. Project Management and Administrative Coordination
- Establish, organize, maintain, and close projects within Bureau Veritas project management and document management systems.
- Maintain accurate project records, including assigned personnel, scopes of work, schedules, milestones, deliverables, budgets, and client deadlines.
- Coordinate project intake, internal assignments, staff schedules, project meetings, and client communication.
- Develop and maintain project tracking reports, status summaries, action-item logs, meeting agendas, and meeting minutes.
- Monitor active project schedules and communicate approaching deadlines, incomplete assignments, and outstanding deliverables to appropriate personnel.
- Track development applications, subdivision and zoning reviews, public hearings, permit milestones, infrastructure inspections, regulatory compliance deadlines, and project closeout requirements.
- Assist technical staff and project managers with document preparation, distribution, and follow-up coordination.
- Support multiple municipal and private development projects simultaneously while maintaining consistent organization and accountability.
2. Client Relations and Communication
- Serve as a central point of contact for routine client communications, scheduling, project status requests, and administrative inquiries.
- Coordinate communication between municipal clients, private developers, consultants, technical staff, and division leadership.
- Schedule and organize client meetings, project coordination calls, public meetings, and internal operational discussions.
- Prepare routine correspondence, meeting summaries, project updates, and follow-up communications.
- Maintain current municipal client contact information, organizational records, and contract assignments.
- Assist with tracking client requests, service issues, and outstanding action items to ensure timely resolution.
- Support consistent communication standards and professional client service across all division branches.
3. Contract Administration, Proposals, and Financial Support
- Maintain organized contract records, including executed agreements, scopes of services, amendments, task orders, purchase orders, authorizations, insurance requirements, and renewal dates.
- Track contract milestones, expiration dates, renewal opportunities, and required administrative actions.
- Assist with preparation of proposals, qualifications packages, fee schedules, scope documents, staffing plans, and supporting exhibits.
- Coordinate proposal deadlines, required documentation, internal approvals, and final submissions.
- Maintain records of project budgets, authorized contract amounts, billing milestones, and changes in project scope.
- Coordinate with project managers and billing personnel to prepare invoice support documentation, including project activity summaries, time records, reimbursable expenses, and client billing information.
- Assist with reconciliation of project tracking information against billing records and authorized scopes.
- Monitor outstanding billing documentation and coordinate invoice-related follow-up with appropriate personnel.
- Maintain dashboards identifying active contracts, pending proposals, prospective opportunities, project workload, and revenue-related activities.
- Provide administrative support for monthly, quarterly, and annual operational reporting.
4. Technical Project Delivery and Document Control
- Coordinate the routing of applications, plans, reports, technical reviews, inspection documentation, and project correspondence among assigned professionals.
- Maintain standardized electronic project files for Planning, Engineering, Public Works, Compliance, GIS, and Asset Management assignments.
- Track review cycles, resubmittals, outstanding comments, approval milestones, and deliverable completion.
- Support the preparation and distribution of technical review letters, staff reports, project summaries, meeting packets, and client deliverables.
- Perform administrative quality-control checks to verify project names, dates, document versions, attachments, formatting, and distribution information.
- Assist with coordination of required public notice and hearing procedures, including notification schedules, publication deadlines, mailing lists, agenda materials, and confirmation records.
- Organize project documentation to support municipal recordkeeping, regulatory compliance, and contractual requirements.
- Coordinate project closeout activities, including final documentation, outstanding deliverables, billing support, and file archiving.
5. Building Division Coordination and Project Handoffs
- Coordinate transitions from Development Services to Bureau Veritas's Commercial and Residential Building teams.
- Maintain standardized project handoff procedures and documentation requirements.
- Assemble project handoff packages containing approved scopes, client contacts, project descriptions, regulatory approvals, infrastructure status, and outstanding project conditions.
- Coordinate communications between planning, engineering, inspection, public works, and building review personnel.
- Track projects requiring subsequent commercial or residential plan review, building permitting, or inspection services.
- Assist in identifying opportunities for additional Bureau Veritas services during project transitions.
- Maintain records of completed handoffs and monitor outstanding coordination items to support uninterrupted client service.
6. Division Operations and Process Improvement
- Maintain standardized folder structures, file naming conventions, document templates, project tracking systems, and administrative procedures.
- Assist in developing, documenting, and implementing standard operating procedures across Development Services branches.
- Support implementation and maintenance of SharePoint, Microsoft Teams, project management platforms, CRM systems, and other operational tools.
- Maintain division-wide dashboards for staffing assignments, project status, client activity, deadlines, and operational performance.
- Identify administrative inefficiencies, missing information, workflow delays, and opportunities for process improvement.
- Coordinate shared administrative resources and information among branch managers and technical teams.
- Assist division leadership with operational planning, reporting, scheduling, and special projects.
- Maintain the confidentiality and integrity of client records, contractual documents, and internal business information.
7. Business Development and Marketing Support
- Maintain municipal and private-sector client databases, contact lists, prospect records, and business development tracking information.
- Assist with development of capability statements, marketing materials, qualifications packages, and proposal presentations.
- Coordinate administrative aspects of conferences, professional events, client meetings, and business development activities.
- Track prospective contracts, follow-up actions, proposal submissions, and client engagement activities.
- Assist with compiling supporting information for service expansion, staffing plans, and division growth initiatives.
- Coordinate with Bureau Veritas business development and marketing personnel to ensure consistent communication and presentation of Development Services capabilities.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of administrative and project coordination practices within professional services, municipal government, engineering, planning, construction, or related environments.
- Strong organizational skills with the ability to manage multiple projects, competing priorities, and overlapping deadlines.
- Ability to maintain accurate project records, contract information, billing documentation, and operational reports.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.
- Working knowledge of SharePoint, electronic records management, and project tracking systems.
- Ability to develop and maintain spreadsheets, project dashboards, status reports, and document control systems.
- Strong written and verbal communication skills and the ability to interact professionally with municipal clients, developers, technical personnel, and corporate departments.
- Knowledge of basic contract administration, proposal coordination, and project billing procedures.
- Ability to identify discrepancies, missing documentation, overdue assignments, and potential coordination issues.
- Strong attention to detail and accuracy in document preparation, project tracking, and administrative quality control.
- Ability to work independently in a remote environment while supporting a geographically distributed team.
- Ability to handle confidential business, contractual, financial, and client information appropriately.
- Ability to adapt to new systems, procedures, and changing operational priorities.
MINIMUM QUALIFICATIONS:
- Associate degree or bachelor's degree in Business Administration, Management, Communications, Project Management, Organizational Leadership, or a related field.
- Equivalent combinations of relevant education, training, and professional experience may be considered.
- Three (3) years of progressively responsible experience in project coordination, administrative support, business operations, client relations, team coordination, or organizational management.
LICENSES AND CERTIFICATIONS:
• Possesses valid Texas Class “C" license when hired.
PREFERENCES:
- Experience working with municipal governments, engineering consulting firms, planning departments, construction firms, or development services organizations.
- Familiarity with zoning, subdivision review, development permitting, municipal public meetings, infrastructure inspection, or related development processes.
- Experience supporting contract administration, proposal development, professional services billing, or project financial tracking.
- Proficiency with Microsoft SharePoint, project management platforms, CRM systems, electronic permitting systems, or GIS-related applications.
- Experience supporting multiple clients or contracts in a consulting or professional services environment.
- Project management credentials such as CAPM or PMP, or other relevant professional certifications.
- Experience implementing administrative procedures, document control standards, and workflow improvement initiatives.
If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to NorthAmericaTA@bureauveritas.com.
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