Senior Administrative Assistant - Treasury (Hybrid in Buffalo, NY)
M&T Bank · Buffalo · $20.55–$34.25/hr (stated in the posting)
*** Work Arrangement/Location: This is a hybrid position that requires in-office work four days every week, with one day/week of remote work possible, and is based at the One M&T Plaza office in Downtown Buffalo, NY.
Overview:
Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank. This position specifically will support the Treasurer of M&T Bank.
Primary Responsibilities:
- Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
- Creates non-routine correspondence and communications on behalf of manager.
- Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
- Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
- Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
- Prepare disbursements and billings for approval. Maintains financial expense records.
- Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
- Promote an environment that supports belonging and reflects the M&T Bank brand.
- Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
- Complete other related duties as assigned.
Education and Experience Required:
- Associate's degree or equivalent in experience.
- 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.
- Experience managing Outlook calendars for senior leaders.
- Travel management experience: Experience booking/managing travel arrangements & addressing needed travel arrangement changes for senior leaders.
- Extensive Microsoft Office Suite experience, especially with Word & Outlook.
- Expense management experience.
- SAP Concur or other expense & travel management system(s) experience.
- Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines.
- Strong written & verbal communication skills.
- Self-starter who takes initiative.
- Strong critical thinking & problem-solving skills.
Education and Experience Preferred:
- Experience supporting senior staff members highly preferred.
- Team player with the ability to work with other inter-department administrative assistants as well as administrative assistants for other departments within the bank.
- Willing to take on additional tasks as requested.