Senior Assistant Manager / Assistant Manager, Faculty Affairs

Nanyang Technological University · Singapore

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Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty.

A hot bed of cutting-edge technology and groundbreaking research, the College aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow’. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

We are seeking a dynamic professional to join the Faculty Affairs (aka Academic HR) team for CCDS. The incumbent will be involved in faculty recruitment, appointments, promotions, and tenure processes, while working with the Head, Faculty Affairs to drive initiatives to foster a collaborative, inclusive, and high-performing faculty culture. The incumbent will also manage faculty-related operational matters, including space and infrastructure allocation, onboarding programs, and engagement initiatives, ensuring alignment with university policies and institutional priorities.

Job Responsibilities

1. Support Head (Faculty Affairs) in:

• Managing and supervising a team of 2 PSOs to run the daily operations of the Faculty’s Office;
• Strategizing, planning and executing effective programmes to recruit, retain and develop faculty talent in the College, including Nanyang Assistant Professors (NAPs); and
• Faculty-related data analytics and reporting to College management and other stakeholders for budget review and communication.

2. Take care of the following:

• Provide operational guidance and support to team members, contributing to an effective, collaborative, and service-oriented work environment.
• Provide administrative support to the Dean, Associate Dean (Faculty), School Review Committee for Promotions & Tenure committee (SRCPT) & School Reappointment Committee (SREC), as required, including, but not limited to, arranging meetings, preparing agendas and meeting papers, taking minutes, compiling faculty dossiers and following up on action points.
• Provide administrative support to the Standing Search Committee (SSC), as required, including but not limited to, overseeing the arrangements of all activities related to the candidate’s on-campus visits, maintaining links with shortlisted candidates and assisting in preparing relevant reports required in the hiring process.
• Compile, analyse, and verify data for preparation of reports required for the effective assessment of faculty or candidates for the respective committees in an accurate and timely manner. 
• Drive continuous process improvements to deliver a seamless and positive experience for faculty and stakeholders.
• Manage, solicit and compile a list of prominent academics and researchers who can be tapped for credible external referees' reports during hiring and promotion exercises.
• Establish faculty onboarding programs to integrate new hires into the academic community effectively.
• Drive initiatives to foster a collaborative, inclusive, and high-performing faculty culture.
• Coordinate and liaise with Nanyang Education Awards (NEA) Committee and CCDS UG Office administrators in administering NEA and School Awards.
• Lead in the digital transformation and automation of workflows relating to faculty lifecycle management to streamline operations.
• Maintain accurate and up-to-date faculty records and databases to support budgeting, reporting, strategic decision-making and external communications.
• Work with Office of Data and Analytics (ODA) in the generation of research performance reports.
• Undertake other administrative tasks and secretariat duties as assigned by Associate Dean (Faculty), Head (Faculty Affairs), College Committees and Senior Management.

Job Requirements

• At least a recognized Bachelor's degree (or equivalent) in STEM-related disciplines (e.g., Science, Technology, Engineering, Mathematics) or Business Administration
• Excellent knowledge of academic university policies and guidelines pertaining to Faculty Affairs matters (e.g. Promotion & Tenure)
• Good understanding of academic careers and evaluation processes
• Knowledge of workflow improvement and digitalisation principles
• Data management and reporting, including record management
• At least 3-5 years of relevant experience in people management, faculty or academic administration, human resources, or a related field within a higher education institution.
• Strong organisational, planning, and programme management skills, with the ability to manage multiple priorities effectively 
• Strong analytical and problem-solving skills, with a data-driven approach to decision-making
• Ability to lead and motivate a team to achieve administrative excellence
• Excellent interpersonal and communication skills
• Stakeholder management and engagement skills
• Professionalism in managing confidential and sensitive information

We regret that only shortlisted candidates will be notified.

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