Manager-Procedural Supply Chain

Northeast Georgia Health System · Gainesville

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Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Responsible for the daily operations of logistics and distribution functions of the Materials Management Procedural Department at the NGHS Gainesville Facility. Oversees Inventory Storeroom and distribution for Procedural Supply Rooms. Plays a leadership role in managing the flow of materials within the system and daily surgical case cart picking. Develops/implements policies and procedures.  Will meet logistical needs of NGHS procedural areas, support patient care and organizational goals by providing input to alternative approaches and programs.  Must be able to develop goals, objectives, annual budgets, and implementing short and long term operational strategies. Collaborates with Purchasing to manage item back orders. Collaborates with Par Optimization Team and Clinical leaders to establish PAR locations for current and new items. Maintains activities related to all Procedural Value Analysis teams to ensure proper implementation of new products.

Minimum Job Qualifications

• Licensure or other certifications: Able to be trained and certified on the use of an electric pallet jack.

• Educational Requirements: Bachelors degree in Business, Supply Chain Management, Procurement, Finance or related field. 

• Minimum Experience: 3-5 years experience in organizing and optimizing a supply chain system required for Operating Room/Cath Lab inventory management.

• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:

• Preferred Educational Requirements:

• Preferred Experience: Highly desired if experience has been in a large hospital setting or multi-site healthcare system including leading teams and assigning responsibilities.

• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Ability to resolve urgent and complex supply disruptions in a fast pace hospital environment where urgent situations arise quickly and require immediate resolution.

• Ability to identify the level of urgency in responding to customer inquiries and escalate to leadership as needed. 

• Unrelentingly detail oriented, with the ability to multitask and prioritize work.

• Basic knowledge of inventory methodology, distribution methodologies and being able to identify different sourcing options/methodologies.  Associate must be able to discern between and react accordingly based on product acquisition model when issues arise.

• 4A Communicate and coordinate the Borrow/Loan Technician concerning the outside vendor trays and items to ensure that scheduled cases are complete.

• 4B Ensure that all appropriate documentation and communication has been accomplished for all loaner items obtained from other facilities.

• Ability to document and train staff on Standard Work associated with managing supplies in procedural areas, picking procedural cases carts (surgical) and acquiring the necessary instruments and supplies for surgical procedures.

• Possess technical skills to operate various computer software programs necessary to completion of duties and responsibilities including but not limited to:  Hospital ERP system, MS Office applications (Outlook, Excel, Word) and other functional software determined necessary for inventory, distribution or procurement functions.  Additionally, this role will need to be able to work with handheld technology to complete ordering functions, PAR level management and other responsibilities deemed necessary. 

• Excellent critical thinking, organizational and communication skills.

• Possess interpersonal skills to interact with clinicians and other hospital personnel

• Knowledge of budgetary and financial standards associated with inventory management, department expense management, customer spend management and labor costs.

• Able to stand and sit for extended periods of time, crouch, push/pull, and lift up to 50 pounds unassisted (hospital environment – warehouse, clinical areas, etc.).

Essential Tasks and Responsibilities

• Oversees ordering of all distribution through automated and manual supply replenishment systems necessary to meet the demand of all procedural areas .

• Maintains all aspects of the Kanban program through the Daily Management System (DMS).  Maintains all aspects of perpetual inventory including replenishment, par levels, backorders, returns and maintaining expired/damaged product processes.  Conducts expiration date checks on all stock items.

• Monitors the quality, quantity, cost, and efficiency of the movement and storage of goods and certain equipment.

• Manages and controls the order cycle for both inventory and LUM (low unit of measure) by utilizing lean principles, data driven monitoring, and analytics from associated information systems.

• Analyzes inventory levels in conjunction with the MMIS and Data Analysis team to insure most efficient inventory replenishment processes are in place. 

• Communicates with Procedural Nursing representative concerning changes and updates to supply PAR levels.  Works with Par Optimization and Data Analysis team to manage routine analytics for all PAR locations tied to Non-Procedural Areas.  Works with Clinical Leadership to implement any and all necessary changes associated with analytics and with Par Optimization team to ensure work is completed, accurate and operationally sound.

• Responsible for enhancing business efficiency by applying lean principles, analyzing logistical problems and producing new solutions.

• Core participant and works closely with the Procedural Value Analysis Teams to effectively onboard new products, equipment, polices, and procedures. 

• Works with Human Resources to recruit qualified candidates and provides proper orientation and training.  Monitors competency of current staff and aligns training and educational needs to meet the needs of the organization. Shows ability to motivate and lead.

• Assists in preparing the department Annual Operating and Capital Budgets.

• Completes all employee reports and records according to schedule and organization requirements.  This includes; Disciplinary Actions; Performance Evaluations; Time Card/Productivity Reports; Staff Meetings/In-service attendance; Data Sheets and Budget Variance Reports.

• Provides management leadership throughout the department and in the absence of the Director, assumes other duties as assigned. 

• Supports a safe working environment including compliance with all regulatory requirements and all other hospital, state, and federal safety policies.

• Works with Explant Warranty software system to ensure proper return of explant devices including tracking of shipments and associated details.

• Leads team on the appropriate steps to research and resolve supply concerns, address supply related issues related to case cart picking process and work with SPD on needed instrumentation when situations arise.

• Maintains inventory of biologics, products for robotic surgeries and complex supplies associated with various specific service line procedures. Manage and maintain inventory control of consignment products associated with OR specific procedures. 

Physical Demands

• Weight Lifted: Up to 50 lbs, Frequently 31-65% of time

• Weight Carried: Up to 50 lbs, Frequently 31-65% of time

• Vision: Moderate, Frequently 31-65% of time

• Kneeling/Stooping/Bending: Frequently 31-65% of time

• Standing/Walking: Frequently 31-65% of time

• Pushing/Pulling: Frequently 31-65% of time

• Intensity of Work: Frequently 31-65% of time

• Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

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