Payroll and Leave of Absence Administrator

Arthur J. Gallagher · Brentwood

Job Summary

AMI Metals, Inc. ( www.amimetals.com ) is globally recognized as the industry leader in supplying aircraft quality raw material products to the aerospace industry. We are a wholly owned subsidiary of Reliance, Inc. ( www.reliance.com ) who is the largest metals service center company in North America and recognized as a Fortune’s World’s Most Admired Companies!

WHY WORK FOR AMI? We value our employees and consider them to be our most important asset! We hire people who seek a professional, team-oriented environment which values collaboration and knowledge sharing. AMI is committed to employee safety, quality/continuous improvements, productivity and growth opportunities! Check out our reviews on and Glassdoor.

EMPLOYEE BENEFITS:

We offer our employees and their dependents with a comprehensive benefits package which include:

Medical (PPO High/Low or Health Savings Plan)
Dental
Vision
Paid Time Off
Life Insurance
Short & Long-Term Disability
Flexible Spending Accounts
9 Paid Company Holidays
Employee Assistance & Wellness Programs
Educational Assistance

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion
Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Job Function

The Payroll and Leave of Absence Administrator is responsible for the accurate and timely administration and processing of U.S. payroll and provides administrative support for employee leaves of absence. This position processes bi-weekly payroll, including commissions, bonuses and other special payroll transactions; performs payroll and union reconciliations; administers and tracks wage garnishments; maintains payroll and leave records; and responds to employee and manager inquiries.

The position also supports multi-state payroll and timekeeping requirements and provides Dayforce training and procedural assistance to new managers. This role requires a high degree of accuracy, organization, confidentiality, customer service, and the ability to consistently meet established payroll and administrative deadlines.

DUTIES AND RESPONSIBILITIES

Payroll Administration

Process bi-weekly U.S. payroll accurately and timely in accordance with established payroll schedules and Company procedures.
Process special payroll transactions, including commissions, bonuses, incentive payments, adjustments, corrections, and other supplemental earnings.
Review timekeeping and payroll information for completeness and accuracy and follow up with employees and managers regarding missing, incomplete, or potentially inaccurate information.
Act as a liaison with managers to ensure appropriate payroll records and transactions are submitted, authorized, and approved.
Ensure appropriate payroll change forms are submitted and processed for payroll exceptions and employee master-data changes.
Process approved payroll changes, deductions, adjustments, corrections, and other payroll transactions.
Perform payroll reconciliations, research discrepancies, and coordinate necessary corrections.
Respond to employee and manager questions regarding payroll, timekeeping, deductions, and other routine payroll matters.
Assist with payroll-related audits, reporting, year-end activities, and special payroll reporting requirements.
Maintain accurate payroll documentation and supporting records in accordance with established Company procedures.
Maintain the confidentiality and integrity of payroll and employee information.

Wage Garnishment Administration

Administer and track employee wage garnishments, including applicable child support orders, tax levies, creditor garnishments, and other withholding orders.
Maintain accurate garnishment records and track active orders, changes, and terminations.
Respond to routine employee and agency inquiries regarding garnishments and coordinate required updates or changes.

Union Payroll and Benefit Reconciliations

Perform payroll-related union reconciliations, including the reconciliation and tracking of paid time off, union dues, and welfare fund contributions.
Reconcile monthly union dues and applicable union welfare/insurance fund invoices and prepare them for timely payment.
Compare payroll records, employee deductions, PTO information, and union invoices or reports to identify discrepancies.
Research discrepancies and coordinate appropriate corrections with payroll, Human Resources, managers, employees, union representatives, or other appropriate contacts.
Maintain supporting documentation associated with union payroll deductions, PTO records, and welfare fund contributions.

Leave of Absence Administration

Administer the day-to-day processing and tracking of employee leaves of absence.
Ensure employee leave requests and required documentation are submitted and processed timely.
Provide employees with appropriate leave information, forms, and instructions in accordance with established Company procedures.
Track required documentation and follow up on incomplete or outstanding information.
Maintain accurate leave records and monitor open leave cases throughout the leave period.
Provide employees and appropriate management with administrative updates regarding leave status as needed.
Coordinate payroll deductions and other payroll-related transactions associated with employee leaves.
Assist with return-to-work documentation and related administrative processing.
Maintain confidential leave documentation and employee records.

Multi-State Payroll and Timekeeping

Support payroll processing for employees working in multiple states and administer applicable state-specific payroll and timekeeping requirements in accordance with established procedures.
Review payroll and timekeeping information for compliance with established state requirements and escalate exceptions or questions as appropriate.
Assist with state-specific payroll reporting, deductions, and other administrative requirements as assigned.
Apply established payroll and timekeeping procedures applicable to employees working in states with additional wage-and-hour requirements.
Knowledge of state specific wage-and-hour requirements, including meal-period premiums and applicable penalty requirements, is preferred.
Multi-state payroll experience and familiarity with state-specific payroll requirements is preferred.

Dayforce Administration and Manager Training

Provide payroll and timekeeping support to managers using Dayforce.
Train newly hired and newly promoted managers on established Dayforce timekeeping and payroll procedures, including reviewing and approving employee time records.
Provide ongoing procedural assistance to managers regarding routine Dayforce payroll and timekeeping questions.
Assist managers with identifying and correcting timekeeping issues prior to established payroll deadlines.
Communicate established payroll and timekeeping procedures and deadlines to managers as needed.

General Responsibilities

Prepare routine payroll and Human Resources reports, spreadsheets, reconciliations, and supporting documentation.
Assist with internal and external audits by gathering and organizing requested payroll and employee documentation.
Maintain organized and accurate electronic and/or hard-copy payroll and employee records.
Provide professional and service-oriented assistance to employees and managers.
Protect confidential employee, payroll, medical, and Company information.
Perform other payroll, leave, and Human Resources administrative duties as assigned.

Required Skills

3 to 5 years of payroll administration, payroll processing, leave administration, or related HR/payroll experience preferred.
Hands-on experience processing bi-weekly payroll.
Experience processing commissions, bonuses, incentive payments, supplemental earnings, payroll adjustments, and other special payroll transactions.
Experience administering and tracking wage garnishments.
Experience with union payroll deductions, PTO tracking, welfare fund contributions, and union-related reconciliations preferred.
Experience administering and tracking employee leaves of absence preferred.
Multi-state payroll experience and knowledge of state-specific payroll requirements preferred.
Knowledge of state specific wage-and-hour requirements, including meal-period premium and penalty requirements, preferred.
Dayforce payroll and/or timekeeping experience are strongly preferred.
Ability to train and provide procedural support to managers regarding Dayforce payroll and timekeeping processes.
Strong reconciliation, analytical, organizational, and problem-solving skills.
Ability to prioritize multiple responsibilities and consistently meet payroll and administrative deadlines.
High degree of accuracy, attention to detail, and dependability.
Excellent oral and written communication skills with a service-oriented approach.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Ability to maintain the integrity and confidentiality of organizational, payroll, medical, and employee information.

High school diploma or equivalent required; college degree in Human Resources, Business, Accounting, or related field preferred.

EEO/Disabled/Veterans

AMI Metals, Inc. provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

EEO Statement

Reliance, Inc. IS A DRUG-FREE WORK ENVIRONMENT EEO/DISABILITY/VETERAN