Proposal Coordinator I - Intern
Zachry Group · Charlotte
Proposal Development and Writing
Assist with drafting, editing, and organizing proposal content using established templates and prior proposal materials.
Review technical and project information and help translate it into clear, concise, client-focused language.
Proofread proposal documents for clarity, grammar, consistency, completeness, and professional presentation.
Help assemble proposal sections and perform quality checks before internal review or submission.
Technical and Project Coordination
Work with proposal personnel, engineers, project managers, and other subject matter experts to gather required inputs.
Help identify missing information, conflicting inputs, or open items requiring follow-up.
Participate in proposal planning, scoping, kickoff, and review discussions as appropriate.
Gain exposure to how technical scope, assumptions, schedule, pricing, and client requirements come together in a proposal.
Templates, Tools, and Process Improvement
Help update proposal templates, checklists, standard language, and reusable content libraries.
Assist with organizing proposal records and improving the accessibility of prior proposal content.
Support practical use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency, with appropriate supervision and review.
Complete at least one defined improvement assignment that leaves the proposal function with a useful tool, template, reference, or documented recommendation.
Broader Project Support Exposure
Learn how the proposal function connects to the developing Project Support model and the needs of engineering and project teams.
Provide support on selected Project Support assignments when they offer useful experience and align with the internship schedule.
Observe different career paths across engineering, project management, business development, and project support
This internship is designed to provide practical experience supporting the development of client proposals while introducing the intern to the broader Project Support function. The ideal candidate is pursuing engineering studies and brings strong business awareness, writing ability, organization, and curiosity about how technical work supports business development and project execution. The assignment will combine meaningful proposal work with exposure to how engineering, project management, business development, and project support work together. Responsibilities will be organized around defined assignments that can be completed or substantially advanced during the internship period.