Accounts Receivable Specialist

Beacon Roofing Supply · Lake Mary

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you'll do:

The Accounts Receivable Specialist supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple billing activities and deadlines in a fast-paced environment.

Accounts Receivable and Billing

Prepare, process, and submit customer invoices and billing documentation accurately and on schedule
Prepare and submit monthly multifamily payment applications through customer portals or email
Process daily single-family billing through applicable customer systems and portals
Monitor outstanding invoices and payments and communicate with branches, builders, and customers regarding payment status
Update and maintain accurate customer payment information
Partner with Sales and internal teams to research and resolve billing discrepancies
Maintain accurate accounts receivable and billing records

Project and Contract Administration

Set up new projects and maintain current project information within company databases and systems
Maintain contracts, change orders, and related project documentation
Create Schedules of Values and upload required information to customer portals
Ensure project and billing information remains complete, accurate, and current
Maintain organized electronic records and supporting documentation

Installer Payment Support

Receive, track, and process installer payment applications
Verify project and field progress prior to processing payments
Create orders and purchase orders required for labor-payment processing
Maintain accurate installer payment documentation
Monitor installer insurance requirements and request Certificates of Insurance when necessary

Reporting and Cross Functional Support

Prepare and run weekly scheduling and payment-related reports
Maintain project scheduling information and support Field Managers with project documentation
Communicate effectively with Sales, Field Operations, branches, builders, installers, and Accounting personnel
Research and resolve discrepancies involving billing, project information, or payment documentation
Support month-end and other accounting activities as assigned
Perform additional duties and projects as needed

What You’ll Bring

Strong attention to detail and commitment to accuracy
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple priorities and deadlines
Strong analytical and problem-solving skills
Ability to communicate professionally with customers and internal partners
Ability to work independently while contributing effectively within a team
Strong computer and data-entry skills
Commitment to maintaining confidential financial and business information

What you'll bring:

Preferred Qualifications

High school diploma or equivalent required
1–2 years of accounting, accounts receivable, billing, or related experience preferred
Experience with construction, project, or multifamily billing is a plus
Proficiency with Microsoft Office applications, particularly Excel
Experience working with customer billing portals, accounting systems, or ERP software preferred

Work Environment and Requirements

Work is performed primarily in an office environment
Frequent computer, telephone, data-entry, and financial documentation work
Ability to sit and work at a computer for extended periods
Frequent interaction with Accounting, Sales, Field Operations, customers, builders, and installers
Ability to manage recurring billing deadlines and multiple project priorities
Position may require additional hours during month-end or other peak accounting periods

What you'll earn:

401(k) with employer match
Medical, dental, and vision insurance
Paid Time Off

Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.