Finance and Administration Manager- Ghana Malaria Activity

Abt Global · Tamale

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The Opportunity

Under the supervision of the Chief of Party, the Finance & Administration Manager will be responsible for the primary oversight and serves as the in-country leadership of all financial reporting, procurement, logistics, human resources, and administrative operations. The Finance Manager will be responsible for supervision and oversight of all contractual, financial and administrative support staff, and establishment of the systems and procedures required to ensure compliance with USG and Abt policies. They will provide management support and oversight in the implementation of program activities in the areas of finance, human resources, administration, subcontractor management, information technology and procurement.  They shall work closely with technical leads in the financial and compliance oversight of any local subcontractors.

The Abt Global Central Mechanism supports malaria vector control and HIV/AIDS service delivery in 14 partner countries, with the goal of improving health outcomes for target populations while strengthening the planning, data management, and implementation capacity of host-country governments and local institutions. The project sustains uninterrupted malaria vector control interventions, including insecticide-treated net (ITN) distribution, indoor residual spraying (IRS), and spatial emanators, as well as HIV prevention, testing, and treatment services. Across partner countries, the project identifies opportunities to align and transition vector control data collection to national Health Management Information System (HMIS)/DHIS2 platforms. It also strengthens HIV laboratory referral and quality management systems and supports entomological and insecticide-resistance surveillance, including monitoring for Anopheles stephensi, in priority countries. In collaboration with government counterparts, the project identifies functions for transition and provides support to advance government memorandum of understanding (MOU) objectives.  This project runs for 12 months in Ghana country from October 1 2026 through September 30, 2027.

Core Responsibilities

Milestone Responsibilities

• Support the Chief of Party in achieving contractual milestones, performance targets, and client acceptance criteria under the firm fixed-price, performance-based contract by proactively managing risks, monitoring progress, and ensuring timely delivery of assigned functional responsibilities.

• Attend country team milestone-progress reviews to confirm that performance is on track to meet milestones.

• Manage competing priorities while maintaining full compliance with the negotiated statement of work and other contract requirements.

• Supervise the Procurement Manager to ensure a procurement supply plan is submitted at least 6 months prior to vector control campaign start, and monitor and track the purchase orders (POs) issued against the procurement plan, ensuring all POs are issued in accordance with the timelines established.

• Actively follow up with vendors and suppliers to ensure goods are delivered on time, and invoices are processed in a timely manner.

• Escalate potential milestone failures, scope creep, material budget variances, and other contract-impacting issues promptly. 

Accounting and treasury management 

• Maintain project bank accounts to include requesting to open new accounts, modify signatories, or close accounts as needed. 

• Ensure controlled cash management of bank and mobile accounts as well as petty cash               

• Ensure timely completion of week-end, month-end, and year-end accounting closes, with appropriate supporting documentation for all accounting transactions uploaded to Abt’s accounting system. 

• Ensure all expenses and supporting documents are compliant with Abt and US government policies and procedures 

• Prepare monthly site funding requests and forecasts 

• Review and approve travel expense reports and ensure all advances are cleared within 30 days of travel per Abt policies 

• Ensure all government taxes are paid and filed timely in accordance to local law 

• Prepare and initiate site payroll by applying the appropriate deductions 

Project financial cycle management, budget control, and commitment of expenditures

• Develop, manage, and monitor project budgets and annual workplans in collaboration with global support team to provide data measurements on financial performance and recommend cost cutting and compliant strategies to implement the project with less resources 

• Lead monthly forecasting and budget monitoring, proactively identifying variances, cost overruns and cost-saving opportunities to support successful milestone achievement within budget

• Collaborate with procurement team to ensure international and local purchases are within the approved budget 

• Develop and implement systems to streamline financial practices and procedures

• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices. 

Team leadership and other tasks 

• Support the startup, general operations, and closedown of the project 

• Provide costing as needed for new business department

• Lead recruitment, orientation, and training of new administrative or accounting staff

• Lead and continuously develop and strengthen the field office finance, accounting, and operations team. Organize the orientation and provision of continuous training / skills building for all relevant field staff on financial and operations policies and procedures, and finance, accounting, & project management and operations

• Inform and ensure global support team is updated on all contractual, financial and legal issues affecting the project 

• Update government property asset registry with new, broken, or lost items; report any incidents of stolen or lost equipment; perform random audits of inventory to ensure accuracy

• Assist with the clearance of international procurements including working with clearing agent as needed 

• Support global support team preparing corporate and client financial deliverables such as the cost study, VAT, NXP, and accrual reports 

• Prepare budgets and administrative and logistical arrangements to support project activities, including travel arrangements and visa requirements

• Ensure that contractual and internal approval requirements (e.g., waivers, approval memos) are met, and prepare justifications supporting these actions in coordination with project leadership and business support groups

• Coordinate financial audits and ensure timely resolution of findings and implementation of corrective actions. 

• Support the development, execution, and management of subcontractor and consultant agreements

• Travel to field to provide financial and compliance support and oversight.

• Perform any other related activities as assigned by immediate supervisor

What We Value:

• Bachelor’s + 9 years, master’s +7 years or Ph.D. +4 years 

• Professional proficiency in English

• Bachelor’s or master’s degree in finance, Accounting, Business Administration, or other relevant field.

• At least 7 years’ experience managing finance and contractual aspects of international development projects, preferably USG funded projects.

• Excellent analytical and computer skills, with strong experience in Excel and enterprise resource planning software such as Deltek’s Costpoint

• Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment

• Significant experience managing and supervising financial and procurement management personnel.

• Familiarity with US Government Cost Accounting Standards.

• Experience in logistics, procurement, and supply chain management is highly desirable.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Global is an Equal Opportunity employer committed to fostering a diverse workforce. Abt Global provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Global will never ask candidates for money in exchange for an offer of employment.

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