Customer Experience Coordinator
OkWhen · Dunwoody
Looking for a proactive, people-focused Customer Experience Coordinator to join our team. In this role, you'll be a key touchpoint for our users — moderating engaging virtual events, guiding clients and end users to success on our platform, and being a friendly, reliable point of contact across chat, email, and video.
Responsibilities
Customer Support & Platform Guidance
- Be the friendly, go-to resource for customers via chat, email, and video during business hours and live events (includes some non-standard business hours).
- Help resolve platform questions both through our ticketing platform, looping in other teams/departments when escalation is necessary and adhering to any applicable KPIs or SLAs.
- Maintain in-depth knowledge of our platform's features and functionality so you can guide customers with confidence.
- Connect end users with appropriate contacts to resolve any issues or inquiries outside of our scope.
Customer Communication & Inquiry Response
- Respond promptly to customer inquiries across all channels (email, chat, social media, etc.) while adhering to any applicable KPIs or SLAs.
- Communicates with clients and end users professionally and with empathy, all while working within the practical boundaries of our platform and production capabilities.
Event Moderating & Production Support
- Moderate live virtual events, sometimes during non-standard business hours, keeping things running smoothly for presenters and attendees.
- Prep presenters ahead of events with "tech checks" so they feel confident and ready to go.
- Troubleshoot platform and/or set up issues that would impact a presenter’s ability to host their event or an end user’s ability to participate.
- Keep an eye on chat engagement and event flow, jumping in if anything that would impact the quality of the event needs attention.
- Ensure smooth production and a stable, positive experience throughout each event.
- Escalating production or platform issues to the correct team member or department when necessary and in a concise and timely manner.
Customer Education
- Guide users on how to best use our platform by providing helpful resources.
- Help develop educational content like FAQs, help articles, and training materials.
- Identify gaps in user understanding and collaborate with the Customer Experience Manager and other team members to resolve them.
Requirements
What We're Looking For
- Excellent communication skills — both written and verbal.
- Comfortable speaking in front of groups or individual presenters from various backgrounds and professional fields.
- Moderating online sessions and quickly, calmy, and effectively troubleshooting issues.
- 2+ years in a customer support, customer success, or community-facing role.
- Highly organized, adaptable, and able to multitask in fast-paced environments.
- Comfortable learning new software and helping others navigate it.
- Comfortable with helping contribute to process and resource creation.
- Self-starter and comfortable utilizing resources available to you with minimal support.
- Familiarity with tools like Zendesk, Unity Intercom, Slack, Zoom, etc.
Nice to Have
- Experience supporting live or virtual events.
- Experience working in a team-oriented environment.
- Familiarity with creating customer-facing documentation or training content.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Training & Development
- Work From Home