International PAHO Consultant - Program Management and Digital Health, CDE

Pan American Sanitary Bureau · Off Site

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OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

Contractual Agreement:

Job Posting:

Closing Date:

Primary Location:

Organization:

Schedule:

PURPOSE OF CONSULTANCY

DESCRIPTION OF DUTIES:

Terms of reference (ToRs).

Background

The Pan American Health Organization World Health Organization Office for Barbados and the Eastern Caribbean Countries is supporting implementation of a regional Pandemic Fund project from January 2025 through March 2028. The project benefits six Member States of the Organisation of Eastern Caribbean States: Antigua and Barbuda (ATG), Dominica (DMA), Grenada (GRD), Saint Kitts and Nevis (KNA), Saint Lucia (LCA), and Saint Vincent and the Grenadines (VCT). PAHO WHO is implementing the project in collaboration with the Food and Agriculture Organization of the United Nations (FAO) and the World Bank.

The project seeks to strengthen national and regional capacities for pandemic prevention, preparedness, and response through three interrelated result areas: laboratory systems; early warning and disease surveillance; and human resources for health. Together, these investments are intended to improve the detection, monitoring, and response to public health threats and support more resilient, integrated health systems across the Eastern Caribbean.

During the first year of implementation, participating countries advanced several priority activities. Achievements included deployment of automated antimicrobial resistance diagnostic platforms; completion of multi-hazard preparedness plans; biosafety assessments; regional critical care and infection prevention and control training; certification of health workers; and establishment of District Health Information Software 2 (DHIS2) surveillance systems supported by long-term technical arrangements.

The second and third years of implementation will focus on accelerating delivery and financial execution across a complex portfolio of procurement, technical assistance, and system-strengthening activities. Priorities include laboratory information systems, expansion of DHIS2 surveillance modules, health information system interoperability assessments, biosafety standard operating procedures, One Health coordination mechanisms, and human resources for health registries.

Given the scale, technical breadth, and multi-partner nature of the programme, PAHO WHO requires dedicated support for programme management, donor reporting, digital health coordination, procurement monitoring, budget analysis, and results tracking across the six countries.

Objective

The overall objective of this consultancy is to strengthen programme management, implementation monitoring, donor reporting, and digital health coordination capacity for the Pandemic Fund project across the six ECC countries. Specific objectives are to:

Scope of Services

Under the guidance of Dr. Prabhjot Singh, Advisor for Health Surveillance, Disease Prevention and Control, the consultant will perform the following functions:

• Provide structured programme management support, including maintenance of a consolidated activity and procurement tracking system across all six countries and three implementing entities.

• Support the drafting of mandatory Pandemic Fund reporting products, including quarterly progress reports and the Annual Progress Report due in June of each year.

• Track and document the implementation of digital health activities including DHIS2 module deployments, LIS decisions and procurement, HMIS interoperability roadmaps, and health data governance work across all ECC countries and territories.

• Support coordination with delivery partners (Open Solutions, Filoi Private Limited, University of Oslo, Caribbean Society for Biosafety and Biosecurity (CSBB), Caribbean Med Labs Foundation (CMLF), Global Laboratory and Epidemiology System Strengthening Network (GLESSN), OECS Secretariat, Ross University, Best dos Santos Lab and others) to track contractual milestones, consolidate outputs, and flag implementation risks.

• Support the technical advisor in identifying and addressing bottlenecks in budget execution, procurement timelines, and country-level absorption, drawing on results-based management principles.

Programme Management and Coordination

The consultant shall:

• Establish a real‑time programme management dashboard to track procurement status, implementation progress, financial execution, and delivery partner milestones across all six countries;

• Support the regular programme management meetings with PAHO technical teams, national focal points, and delivery partners;

• Prepare briefing notes, meeting summaries, and follow‑up action logs for steering committee meetings, technical reviews, and internal coordination forums; and

• Identify bottlenecks related to procurement, country‑level absorption, and partner performance, and propose corrective actions for review by the supervisor.

Donor Reporting – Pandemic Fund

The consultant shall:

• Draft the Pandemic Fund Annual Progress Report due in June of each year, including compilation and validation of activity data, financial execution summaries, indicator performance tables, and narrative sections in accordance with Pandemic Fund reporting templates;

• Prepare Quarterly Progress Reports, coordinating data collection and consolidation across the three implementing entities (PAHO, FAO, and the World Bank); and

• Update the programme indicator tracking matrix, ensuring completeness, accuracy, and consistency of all reportable indicators across the three result areas.

Digital Health Implementation Support

The consultant shall:

• Monitor and document the deployment of DHIS2 surveillance modules across all six countries, in close coordination with long‑term agreement contractors (Open Solutions, Filoi, and the University of Oslo), and track progress against agreed terms of reference;

• Support the coordination with national Ministries of Health and PAHO technical staff on Laboratory Information System decisions, scoping, and implementation progress across countries;

• Track deliverables from HIS interoperability consultancies in ATG and DMA, including development of roadmaps and supporting legal or governance frameworks;

• Prepare a consolidated digitalization status report for all six countries highlighting progress, challenges, and priority actions for subsequent implementation phases; and

• Support the adaptation of data management protocols and SOPs for HIS, as requested by the technical advisor.

Monitoring, Evaluation, and Results Tracking

The consultant shall:

• Update the programme M&E framework, including Pandemic Fund, SPAR, VEE, PVS, and other agreed indicators;

• Compile documentation and evidence provided by delivery partners to support programme reviews, donor missions, and technical evaluations; and

• Prepare the redesign and refinement of indicators, data collection tools and reporting templates to address monitoring needs.

Budget Execution Support

The consultant shall:

• Monitor budget execution by country, result area, and delivery partner against approved workplans, and implementation targets.

• Prepare financial summaries, procurement projections, and analytical notes based on programme and quarterly financial data.

• Analyze patterns of under-execution and delays and recommend adjustments to sequencing, procurement, delivery arrangements, or workplans to facilitate implementation momentum.

• Consolidate procurement tracker covering planned requirements, process stages, expected completion dates, delivery status, and implementation risks.

• undefined

Deliverables

Deliverable 1: Capital investment options report

The consultant shall:

• Prepare an investment options report for beneficiary countries

• Estimate investment costs and timeframe for each investment proposal

• Proposed revisions to the project design

Output:
Capital investment options report that include estimated investment and timeline

Deliverable 2: Pandemic Fund quarterly progress report Q4

The consultant shall:

• Collect information from PAHO technical advisors and other implementing entities

• Draft pandemic fund quarterly report

Output:
Pandemic fund quarterly progress report Q4.

Deliverable 3: Project acceleration and alignment proposal

The consultant shall:

• Review project design and update budget-execution plan

• Review monitoring plan and propose updated indicators

• Draft project acceleration & alignment proposal

Output:
Project acceleration and alignment proposal, including updated indicators.

Deliverable 4: Procurement status report 1

The consultant shall:

• Prepare a report with status and expected completion date of each procurement process.

• Prepare a projection of the procurement process.

Output:
Procurement status report 1

Deliverable 5: Pandemic Fund quarterly progress report Q1

The consultant shall:

• Collect information from PAHO technical advisors and other implementing entities

• Draft Pandemic Fund quarterly report

Output:
Pandemic Fund quarterly report Q1.

Deliverable 6: Delivery Partner Coordination Report

The consultant shall:

• Produce a delivery partner coordination report summarising outputs achieved by key partners across laboratory systems, surveillance, and human resources for health;

• Compile monitoring and evaluation indicator data for all three result areas; and

• Prepare a mid‑point implementation review summarising progress, updated country action plans, and identified bottlenecks.

Output:
Delivery Partner Coordination Report

Deliverable 7: Digital health implementation report

The consultant shall:

• Prepare a status report covering all ECC countries, documenting progress on DHIS2 module deployments in collaboration with other consultants and contractors;

• Provide a status of the LIS and the HIS interoperability progress for the 6 ECC;

• Provide a status of the digital health governance arrangements and propose recommendations to accelerate implementation

Output:
Digital health implementation report

Deliverable 8: Pandemic Fund quarterly progress report Q2

The consultant shall:

• Collect information from PAHO technical advisors and other implementing entities

• Draft pandemic fund quarterly report

Output:
Pandemic fund quarterly report Q2

Deliverable 9: Pandemic Fund annual report

The consultant shall:

• Draft and submit the Pandemic Fund Annual Progress Report due in July 2027, in line with approved reporting templates and guidance;

• Compile and consolidate country progress summary for all six ECC countries; and

• Update program data tables, indicator tracking matrices, and supporting documentation within the program management dashboard.

Output:

Pandemic Fund annual report, updated indicator and data tables.

Deliverable 10: Implementing entity coordination report

The consultant shall:

• Produce an implementation entity coordination report, summarizing outputs achieved by key partners;

• Compile monitoring and evaluation indicator data for all entities; and

• Prepare a mid‑point implementation review summarizing progress and identified bottlenecks.

Output:
Implementing entity coordination report

Deliverable 11: Pandemic Fund quarterly progress report Q3

The consultant shall:

• Collect information from PAHO technical advisors and other implementing entities

• Draft pandemic fund quarterly report

Output:
Pandemic fund quarterly report Q3

Deliverable 12: Procurement status report 2

The consultant shall:

• Prepare a report with status and expected completion date of each procurement process.

• Prepare a projection, recommendations and follow up actions.

Output:
Procurement status report 2

Payment Schedule:

Payment will be made based on the submission of deliverables and as per the cost.

Target Timeframe of Deliverables:

Deliverable 1: Due Date 30 Nov 2026 - Capital investment options report - $6000.00

o   Prepare an investment options report for beneficiary countries

o   Estimate investment costs and timeframe for each investment proposal

o   Proposed revisions to the project design

Deliverable 2: Due Date: 31 Dec 2026 - Pandemic Fund quarterly progress report Q4 - $6000.00

o   Collect information from PAHO technical advisors and other implementing entities

o   Draft pandemic fund quarterly report

Deliverable 3: Due Date: 31 Jan 2027 - Project acceleration and alignment proposal - $6000.00

o   Review project design and update budget-execution plan

o   Review monitoring plan and propose updated indicators

o   Draft project acceleration & alignment proposal

Deliverable 4: Due Date: 28 Feb 2027 - Procurement status report 1 - $6000.00

o   Prepare a report with status and expected completion date of each procurement process.

o   Prepare a projection of the procurement process.

Deliverable 5: Due Date: 31 Mar 2027 - Pandemic Fund quarterly progress report Q1 - $6000.00

o   Collect information from PAHO technical advisors and other implementing entities

o   Draft Pandemic Fund quarterly report

Deliverable 6: Due Date: 30 Apr 2027 - Delivery Partner Coordination Report - $6000.00

o   Produce a delivery partner coordination report summarizing outputs achieved by key partners across laboratory systems, surveillance, and human resources for health;

o   Compile monitoring and evaluation indicator data for all three result areas; and

o   Prepare a midpoint implementation review summarizing progress, updated country action plans, and identified bottlenecks.

Deliverable 7: Due Date: 31 May 2027 - Digital health implementation report - $6000.00

o   Prepare a status report covering all ECC countries, documenting progress on DHIS2 module deployments in collaboration with other consultants and contractors;

o   Provide a status of the LIS and the HIS interoperability progress for the 6 ECC;

o   Provide a status of the digital health governance arrangements and propose recommendations to accelerate implementation

Deliverable 8: Due Date: 30 Jun 2027 - Pandemic Fund quarterly progress report Q2 - $6000.00

o   Collect information from PAHO technical advisors and other implementing entities

o   Draft pandemic fund quarterly report

Deliverable 9: Due Date: 31 Jul 2027 - Pandemic Fund annual report - $6000.00

o   Draft and submit the Pandemic Fund Annual Progress Report due in July 2027, in line with approved reporting templates and guidance;

o   Compile and consolidate country progress summary for all six ECC countries; and

o   Update program data tables, indicator tracking matrices, and supporting documentation within the program management dashboard.

Deliverable 10: Due Date: 31 Aug 2027 - Implementing entity coordination report - $6000.00

o   Produce an implementation entity coordination report, summarizing outputs achieved by key partners;

o   Compile monitoring and evaluation indicator data for all entities; and

o   Prepare a midpoint implementation review summarizing progress and identified bottlenecks.

Deliverable 11: Due Date: 30 Sep 2027 - Pandemic Fund quarterly progress report Q3 - $6000.00

o   Collect information from PAHO technical advisors and other implementing entities

o   Draft pandemic fund quarterly report

Deliverable 12: Due Date: 31 Oct 2027 - Procurement status report 2 - $6000.00

o   Prepare a report with status and expected completion date of each procurement process.

o   Prepare a projection, recommendations and follow up actions.

Timeframe:

The consultancy will be conducted from 4 November 2026 to 3 November 2027 (12 months).

Location:

Primarily remote. The consultant will travel to Barbados and ECC countries on an ad hoc basis as directed by the supervisor. All travel must be pre-authorised through a Spend Authorisation, and expense reports must be submitted after each travel segment in accordance with PAHO travel regulations. Travel costs are not included in the contract value and will be separately reimbursed by PAHO.

Qualification/Experience

Essential:

• Advanced university degree in Public Administration, Public Health, Economics, International Development, or a related field.

• 7 to 9 years of progressively responsible experience managing complex programmes/portfolios in international development, public health, public-sector reform, including multi-country, multi-donor funded programmes with demonstrated full budget execution.

• Proven experience in results-based management, M&E system design, and donor reporting for major international funders (e.g. Pandemic Fund, USAID, Global Fund, World Bank, or equivalent).

• Demonstrated experience with health information systems or digital health initiatives, including DHIS2 design, implementation, coordination and/or use for program reporting and analysis.

• Experience working in Latin America and the Caribbean, including coordination with national and subnational governments.

• Proficiency in data management and analytics tools (PowerBI, Excel, or equivalent) for programme tracking and reporting dashboards.

• Excellent written English; ability to produce high-quality technical reports and donor communications independently.

• Willingness to travel to ECC countries as required.

Desirable:

• Prior experience working within or alongside PAHO/WHO or other UN agencies.

• Familiarity with the Pandemic Fund reporting framework and results matrix.

• Experience supporting regional health programmes, health systems strengthening, disease surveillance, laboratory systems, or pandemic preparedness and response.

• Proficiency in English and Spanish (bilingual).

• Experience with Google Sheets, or similar platforms.

Skills:

• Exceptional organizational skills with the ability to manage multiple workstreams across six countries simultaneously.

• Strong interpersonal and stakeholder coordination skills; ability to work across institutional cultures (UN system, government, NGOs, private sector).

• Ability to translate complex technical and financial data into clear narratives for diverse audiences.

• Initiative, adaptability, and strong problem-solving orientation in a fast-paced, under-resourced environment.

• Discretion and respect for confidentiality of programme data.

• undefined

Special terms and conditions

All rights, including title, copyright, and patent rights of any material(s) produced under the terms of this contract shall be vested in PAHO/WHO, which shall be entitled to make any changes or eliminate any part of the material(s) it deems advisable.

ADDITIONAL INFORMATION

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables.  Inclusion in the Roster does not guarantee selection for a consultant contract.  There is no commitment on either side.
• Only candidates under serious consideration will be contacted.
• All applicants are required to complete an on-line profile to be considered for this consultancy. For assessment of your application, please ensure that your profile in the PAHO Career page is updated; all experience records are entered with elaboration on tasks performed at the time.  Kindly note that CV/PHFs inserted via LinkedIn are no accessible.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. PAHO/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to PAHO/WHO Regulations, and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to providing a respectful and supportive workplace for all personnel .
• PAHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
• PAHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
• PAHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoings will be terminated and may also face criminal prosecution.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.  The execution of the work under a consultant contract does not create an employer/employee relationship between PAHO and the Consultant.
• PAHO/WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant.  The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by PAHO/WHO.

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