PAHO Consultant - “Program Management and Partnerships Specialist”

Pan American Sanitary Bureau · Off Site · $13,000/month (stated in the posting)

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OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

Contractual Agreement:

Job Posting:

Closing Date:

Primary Location:

Organization:

Schedule:

PURPOSE OF CONSULTANCY

DESCRIPTION OF DUTIES:

Responsibilities

Under the direct supervision of the Unit Chief of Life Course, and under the general supervision of the Program Management and Partnerships Specialist, the consultant is expected to: 

• Support the Unit Chief, Project Managers, and Entity personnel in the design, negotiation, implementation, and reporting of technical cooperation projects, including resource mobilization

• Ensure that projects managed by the Unit are executed according to established schedules; ensure timely preparation and submission of progress reports and in accordance with donor agreements. Act as a liaison with staff in country offices implementing the unit’s projects to support planning, budgeting, monitoring and reporting, in collaboration with the respective technical advisor.

• Engage in corporate efforts for strategic and operational planning for the unit, as part of the HSS department, to develop Unit’s BWP and Semester Work Plans.

• Coordinate the implementation of the Unit’s Biennial Work Plan (BWP) and the Semester Work Plan (PTS); ensure that the responsible project coordinators provide required planning data and information to adequately assess and report on implementation of projects’ expected results, products/services, milestones achieved, etc.

• Support the Unit Chief in leading the coordination of the performance monitoring and assessment of the Unit’s BWP and PTS, including the preparation of reports for the Performance, Monitoring and Assessments (PMA) led by PBE and the HSS department. This includes advising on indicator development, setting realistic targets and milestones, and ensuring up-to-date information to monitor progress on BWP and PTS implementation.

• Provide strategic support to develop and strengthen partnerships; provide support and inputs to develop new program initiatives to support the program of work. Support the process to issue Unit Letters of Agreement (LOAs). Support in maintaining effective partnerships with all project stakeholders to exchange critical and technical information and resolve program/project implementation issues to ensure results are achieved as planned.

• Support and facilitate the coordination among the PMIS Project Managers and support them in program management issues, specifically related to the results-based management framework. 

• Support the preparation of various written outputs, e.g., draft background papers, analyses, sections of reports and studies and other inputs to technical publications. In addition, support with the preparation of technical documents and briefings for Governing Body meetings.

• Support the Unit Chief in the analysis of the Team's staffing needs, particularly with respect to the competencies needed to execute the program of work. Provide input in this regard to the Unit Chief, technical staff and the Management and Leadership (LM) team for the preparation and periodic review of the Human Resources (HR) Plan. 

• Work in close coordination and interaction with the LM Team, Planning, Budget and Evaluation (PBE) and External Relations, Partnerships and Resource Mobilization (ERP) team. 

• Coordinate programmatic and operational follow-up of regional flagship initiatives under the Life Course Unit.

• Support the analysis of interventions from the social or medical anthropology approach to generate recommendations on integrated and person-centered care for each community and contributions to technical publications. 

Specific products/ Deliverables expected

*Product payment with Certifying manager approvals is only issued once Mandatory Courses have been completed in PMIS system.

1.       Operational planning including activities, budget and timelines

1.1.    Document with operational planning for the first semester. Due Date: 31 January 2027

1.2.    Document with operational planning for the second semester. Due date: 30 July 2027

2.       Quarterly report on the monitoring of implementation and financial execution for the unit

2.1.    First report, Due date: 25 February 2027,

2.2.    Second report, Due date: 25 May 2027,

2.3.    Third report, Due date: 25 August 2027,

2.4.    Final report, Due date: 10 December 2027

3.       PMA related documents

3.1.    Document with the unit’s outcome report that includes outcome rating, output rating, program implementation, budget implementation and key technical and programmatic issues for the attention of EXM. Due date: 5 February 2027

3.2.    Document with the P/S review and the unit’s inputs to the HSS semester 3 entity report and resource mobilization update. Due date: 10 January 2027

3.3.    Document with the P/S review and the unit’s inputs to the HSS semester 4 entity report and resource mobilization update. Due date: 15 December 2027

4.       Briefing Books for topics in Governing Bodies meetings. Due date: 15 March 2027

• Resource Mobilization

• First Document presenting the Life Course Unit resource mobilization pipeline, including donor mapping, funding opportunities, concept notes and proposal development status. Due date: 10 April 2027 

• Second Document presenting the Life Course Unit resource mobilization pipeline, including donor mapping, funding opportunities, concept notes and proposal development status. Due date: 27 November 2027

• Portfolio performance and risk analysis report, including funding gaps, implementation risks and recommendations for corrective actions. Due Date: 15 June 2027

7.       UHC-P funds

7.1.    Mid-term report for the Universal Health Coverage Partnership (UHC-P) funding 2027.

Due date: 25 June 2027 

7.2.    Annual Report for the Universal Health Coverage Partnership (UHC-P) funding 2027.

Due date: 01 December 2027 

8.       Document with unit contributions to the 2025-26 Director’s report for Directing Council.

Due date: 28 August 2027

9.       MSD Project

9.1.    Annual report for the Merk for Mothers Project # 1, including program milestones and budget implementation. Due Date: 26 October 2027

9.2.    Annual report for the Merk for Mothers Project # 2, including program milestones and budget implementation. Due Date: 26 October 2027

10.   Document presenting the FENSA related activities during 2027. Due Date: 30 November 2027

Deliverable Description | Due Date | Currency /Deliverable Amount

#1 Deliverable 1,1; 3,1 and 3,2 | 15 February 2027 | USD$11,000.00

# 2 Deliverable 2,1; 4 and 5,1 | 26 April 2027 | USD $10,000.00

#3 Deliverable 2,2, 6 and 7,1 | 28 June 2027 | USD $9,000.00

#4 Deliverable 1,2; 2,3 and 8 | 30 August 2027 | USD $9,500.00

#5 Deliverable 9,1 and 9,2 | 28 October 2027 | USD $8,500.00

#6 Deliverable 2,4; 3,3; 5,2; 7,2 and 10 | 31 December 2027 | USD $13,000.00

[ADDITIONAL JOB DESCRIPTION]

 Contract Duration: 06 January 2027 – 31 December 2027

IPC Band: Band B

Time Type:  Part time- 95% of FTE – 38 Hrs/week

Pay Type: Installments

Maximum Contract Amount: USD $ 61,000.00

Qualifications

·         Strong analytical and quantitative skills with strong attention to details.

·         Strong motivation and organizational and management skills.

·         Capable of being proactive when the situation requires.

·         Advanced knowledge in the use of Excel and other data analytical tools, as well as Power Point, and Word

·         Ability to work effectively under pressure in a diverse, team-oriented environment.

·         Experience working in multicultural environments.

Professional experience:

Required: At least 7- 9 years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, or related field.

Desired: Knowledge of UN Resource Mobilization and Grant management and knowledge of PAHO's planning mechanisms (strategic plan and program budget report), as well as its priorities for technical cooperation in health. 

Education:

Required: A bachelor’s degree in business studies, health, or social science, or in any other field related to the functions of the post from a recognized university and master’s degree in social science or public health

Desired: Studies in project management, PMP certification or any other field related to the functions. 

Languages:

Required: Fluent in written and spoken Spanish and English

Desired: Basic knowledge of Portuguese and French are a plus.

ADDITIONAL INFORMATION

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables.  Inclusion in the Roster does not guarantee selection for a consultant contract.  There is no commitment on either side.
• Only candidates under serious consideration will be contacted.
• All applicants are required to complete an on-line profile to be considered for this consultancy. For assessment of your application, please ensure that your profile in the PAHO Career page is updated; all experience records are entered with elaboration on tasks performed at the time.  Kindly note that CV/PHFs inserted via LinkedIn are no accessible.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. PAHO/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to PAHO/WHO Regulations, and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to providing a respectful and supportive workplace for all personnel .
• PAHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
• PAHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
• PAHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoings will be terminated and may also face criminal prosecution.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.  The execution of the work under a consultant contract does not create an employer/employee relationship between PAHO and the Consultant.
• PAHO/WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant.  The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by PAHO/WHO.

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