Administrative Assistant II, Hospital Medicine, Days
Endeavor Health · EVH Evanston Hospital · $22.58–$33.87/hr (stated in the posting)
Hourly Pay Range:
$22.58 - $33.87 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.Position Highlights:
- Position: Administrative Assistant II
- Location: Evanston, IL
- Full Time/Part Time: Full Time, 40 hours
- Hours: Monday-Friday, 7:00am - 3:30pm
- Required Travel: May need to travel to Skokie, Highland Park, or Glenview
A Brief Overview:
The Administrative Assistant II will provide advanced administrative support to the hospital's leadership team and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.
What you will do:
- Serve as the primary point of contact for the hospital administration, both internally and externally.
- Manage phone calls, screen inquiries, and route them to the appropriate personnel.
- Coordinate and manage the schedules and appointments of hospital executives and department heads.
- Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
- Assist in the preparation of meeting materials and distribute them in advance.
- Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
- Maintain and update hospital policies, procedures, and administrative documents.
- Maintain and update electronic health records (EHR) and hospital databases with precision.
- Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
- Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
- Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
- Assist in the onboarding of new administrative staff, providing guidance and training.
What you will need:
- Associates Degree Required
- Bachelors Degree Preferred
- 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.
- Experience with Microsoft Office (Excel, Word, etc.) Required
- Experience with EPIC is required
- Experience with Symplr Workforce (timekeeping system) required
Benefits:
- Career Pathways to Promote Professional Growth and Development
- Various Medical, Dental, and Vision options
- Tuition Reimbursement
- Free Parking at designated locations
- Wellness Program Savings Plan
- Health Savings Account Options
- Retirement Options with Company Match
- Paid Time Off
- Community Involvement Opportunities