Stores and Procurement Officer II

Texas A&M University System · College Station

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Agency

Department

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital and the Large Animal Hospital, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

What we want

The Stores and Procurement Officer II is a primary support position in the Central Receiving unit of the Veterinary Medical Teaching Hospital. This position assists with all areas of Central Receiving and conducts multiple duties related to shipment and receipt of Hospital supplies in a hands-on manner. This Stores and Procurement Officer will also be responsible for Material Management as well.

What you need to know

• Salary: Commensurate based on education and experience
• Schedule/Location: Mon - Fri | 8am-5pm | College station, TX
• Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
• Please note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellation, etc, and therefore required to report to work and remain on duty unless/until relieved by the direct supervisor

Qualifications

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• Five years in stores and procurement work to include some experience in material management, warehouse management, logistics coordination, purchasing and/or inventory control, shipping and receiving and delivery, or related experience.
• Ability to receive training in hazmat/dangerous goods shipping regulations.

Preferred Qualifications

• Valid driver's license or ability to obtain one within 30 days of employment.
• Experience operating a forklift.
• Experience with Microsoft Office, including One Drive, Excel, Teams, Outlook and Word.
• Experience working with internal and external customers.

Knowledge, Skills, and Abilities

• Ability to multi-task and work cooperatively with others.
• Ability to receive training in hazmat/dangerous goods shipping regulations.

Responsibilities

Receive and Distribute

• Receives freight from Fed Ex, Airborne, UPS, Common Carriers, and other courier services.
• Records items received as “mail”, hospital (purchase orders), or Pharmacy.
• Identifies items by addressee (person or department), originating source, quantity per related shipment, purchase order number where applicable and date received.
• Cross-checks Hospital purchases against originating paperwork to assure accurate delivery.
• Photocopies accompanying packing list or other related papers is retained with the item for delivery verification and subsequent possible use by the ordering person or department.
• Routes original packing lists to the purchasing agent for matching with invoicing records.
• Sorts and delivers items received.
• Obtains signatures indicative of item delivery for each piece of freight handled by Central Receiving personnel.

Receiving and Preparing Outgoing Shipments

• Receives and prepares out-going shipments for handling by the U.S. Postal system, selected courier service companies, and common carrier.
• Performs shipping assignments based on originating department’s/person’s instructions.
• Arranges all shipments on same day are received unless cleared with the originating party.
• Verifies and/or tracks shipments if requested.
• Initiates process for reimbursement if shipment is late or lost.
• Assures compliance with 49CFR/IATA Regulations for HazMat materials sent out.
• Assures out-going shipments have the required return labeling and are given to the courier driver.
• Maintains records of all shipments.

General

• Receives requests from service areas within the hospital to gather and quantities of supplies kept in warehouse and delivers the supplies to the proper service area.
• Assists Manager as needed in maintaining stock of departmental office/shipping supplies.
• Assists Central Receiving Manager as needed by acting as back up for VMTH Spare Keys duties.
• Routinely sweeps aisles and other open areas and dusts exposed work surfaces as necessary to maintain a clean work environment.
• Maintains orderliness of desk/work area.
• Answers telephone inquiries as related to the needs of the Veterinary Medical Teaching Hospital.
• Assists with moving desks, file cabinets, etc. as needed.
• Turns on lights and unlocks doors for days business by 8:00 am; turns off lights and locks doors at day’s end by 5:00 pm.
• Maintains clean and organized surfaces of customer area and store supplies.
• Assists Central Receiving Manager in Emergency Evacuation duties as assigned.

Courier Duties

• Provides logistical and operational support for VMTH activities on campus and within the B-CS area.
• Responsibilities may include coordinating the transfer of payroll documents and other university materials between facilities, facilitating the receipt and distribution of pharmacy items and locally purchased supplies, securing cash change for operational needs, and assisting VMTH staff, students, or clients with business-related needs as circumstances dictate.
• Occasional travel within the local area to pick up or deliver materials, supplies, or documents in support of departmental operations.

DPC and Capital Assets Inventory

• Assist Manager by serving as back-up for Departmental Property Contact (DPC) and back up for management of Capital Assets Inventory.

Projects

• Assists Central Receiving Manager in various projects as needed.

Administrative and Medical Records

• Stores and retrieves cases of administrative and medical records for VMTH as requested.
• Log’s location into records location guide.
• Moves cases of records.
• Assembles supporting shelving as determined by manager.

Management of Painting Collection

• Assists as needed in the management, maintenance, and inventory of a 300+ collection of paintings (Noah’s Art) housed within the Veterinary Medical Complex, Large Animal Hospital, and Research Tower.
• Occasionally interacts with Media Resources to ensure paintings are framed & labeled appropriately.
• Hangs paintings on walls as directed/requested.

Back-Up

• Provides back-up support to the other positions in Central Receiving and assists with their duties as needed.

Other Duties

• Other duties as assigned.

Additional Information

Machines or equipment used in the performance of essential duties

Computer, Copy Machine, Telephone, Electric Pallet Jacks, Automobile.

Physical Requirements

• Physical ability to lift or move packages; occasionally heavy.
• Ability to use simple tools.
• No inhibiting allergies to warehouse dust.

Other Requirements and Factors

• Central Receiving is staffed all holidays except for Christmas Day & New Year’s Day. Requires availability to fill in from 8:00am to 5:00pm on holidays upon request.
• Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellation, etc, and therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.
• This position is security sensitive.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University?

• We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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