Corporate Benefits and 401(k) Specialist

Arthur J. Gallagher · St. Petersburg · $21.82–$29.57/hr (stated in the posting)

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Under the general direction of the Manager, Benefits Operations, the Corporate Benefits Specialist provides comprehensive administrative and operational support across a wide range of employee benefit programs. These include, but are not limited to, Medical, Prescription Drug, Dental, COBRA, Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and 401(k) plans. This role serves as a key resource in ensuring the smooth execution of day-to-day benefits operations, while also supporting the implementation of new initiatives that align with the organization's strategic goals and business objectives. The Corporate Benefits Specialist will collaborate with internal stakeholders, vendors, and employees to deliver high-quality service and ensure compliance with applicable policies and regulations.

• Benefits Administration – Administer day-to-day operations of employee benefit programs including Medical, Prescription Drug, Dental, COBRA, HSA, FSA, and 401(k). Respond to employee inquiries and resolve issues related to benefit plans. Coordinate with vendors and carriers to ensure accurate and timely processing of enrollments, changes, and terminations.
• Compliance and Documentation – Maintain compliance with federal and state regulations, and plan documents (e.g., ERISA, HIPAA, ACA). Ensure proper documentation and recordkeeping for audits and reporting. Assist in preparing required filings and disclosures.
• Process Improvement and Operational Support – Identify opportunities to streamline benefit processes and improve employee experience. Support system updates, testing, and data integrity efforts. Collaborate with HRIS and Payroll teams to ensure accurate data flow.
• Strategic Initiative Support – Operationalize new benefit programs and enhancements aligned with business goals. Participate in cross-functional projects and initiatives related to wellbeing and total rewards. Provide feedback and insights to support program design and implementation.
• Vendor and Stakeholder Coordination – Serve as a liaison between internal stakeholders and external vendors. Monitor vendor performance and escalate issues as needed. Support annual renewals and open enrollment activities.
• Reporting and Analytics – Generate and analyze reports related to benefits utilization, costs, and trends. Provide data to support decision-making and strategic planning.

• Bachelor's Degree - Preferred
• 3 years of experience in Minimum of 3 years of experience in employee benefits administration or a related HR function.

• We value your well-being: We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes, tuition reimbursement, 401(k) + employer match, adoption assistance, financial assistance, and much more.
• We value your time: From paid time off to company holidays, culture days, and comprehensive work-life balance programs, we will ensure you have the flexibility you need to be your best.
• We value your development: Our award-winning training and development programs empower our employees with ongoing learning opportunities to give you the building blocks to grow your career.
• We value your perspective: Our company culture reflects the diversity of our employees. We want you to be you and your voice to be heard.
• We value our communities: We offer paid time off for volunteerism and promote many company-wide and local initiatives that benefit organizations you care about.

Note: The benefits described apply to full-time employees. Benefits for part-time, contract, and intern roles may vary.
Not sure if you meet every requirement?

At Paychex, we know that great talent comes in many forms. If you're passionate about the role but don't check every box, we still encourage you to apply. You might be the right fit - either for this position or another opportunity with us.
Paychex is an equal opportunity employer. We are committed to fostering a respectful and inclusive workplace where all individuals are treated fairly and evaluated based on their qualifications, experience, and merit. We comply with all applicable federal, state, and local laws prohibiting discrimination in employment.
• Benefits Administration – Administer day-to-day operations of employee benefit programs including Medical, Prescription Drug, Dental, COBRA, HSA, FSA, and 401(k). Respond to employee inquiries and resolve issues related to benefit plans. Coordinate with vendors and carriers to ensure accurate and timely processing of enrollments, changes, and terminations.
• Compliance and Documentation – Maintain compliance with federal and state regulations, and plan documents (e.g., ERISA, HIPAA, ACA). Ensure proper documentation and recordkeeping for audits and reporting. Assist in preparing required filings and disclosures.
• Process Improvement and Operational Support – Identify opportunities to streamline benefit processes and improve employee experience. Support system updates, testing, and data integrity efforts. Collaborate with HRIS and Payroll teams to ensure accurate data flow.
• Strategic Initiative Support – Operationalize new benefit programs and enhancements aligned with business goals. Participate in cross-functional projects and initiatives related to wellbeing and total rewards. Provide feedback and insights to support program design and implementation.
• Vendor and Stakeholder Coordination – Serve as a liaison between internal stakeholders and external vendors. Monitor vendor performance and escalate issues as needed. Support annual renewals and open enrollment activities.
• Reporting and Analytics – Generate and analyze reports related to benefits utilization, costs, and trends. Provide data to support decision-making and strategic planning.
• Bachelor's Degree - Preferred
• 3 years of experience in Minimum of 3 years of experience in employee benefits administration or a related HR function.

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