Executive Assistant to VP
Stamford Health · Stamford
As a Certified Great Place to Work organization, Stamford Health understands what it takes to attract talent to improve our workforce and support our mission, to that end we offer:
- Competitive salary
- Comprehensive, low-cost health insurance plans (including GLP-1 coverage options) available day one
- Wellness programs
- Paid Time Off accruals
- Tax deferred annuity and (403b) pension plan
- Tuition reimbursement
- Free on-site parking and train station shuttle
- Childcare partnership with Children’s Learning Center
Regular, Full Time
At Stamford Health, we believe that every patient deserves compassionate, personalized, person centered care. This commitment guides how we care for patients, support their care partners, and promote the wellbeing of our staff. In alignment with our Planetree philosophy, the individual in this role will foster a respectful, collaborative environment that honors the needs, values, and preferences of every person we serve and the colleagues we partner with.
Responsibilities:
Provides executive-level administrative support to the Senior Vice Presidents and Vice President. Responsible for coordinating executive calendars, meetings, communications, projects, and departmental activities while ensuring efficient office operations. Acts as a primary point of contact for internal and external stakeholders and exercises a high degree of professionalism, judgment, tact, and confidentiality. Supports strategic initiatives and operations through effective organization, communication, and administrative coordination.
Executive Partnership & Administrative Support
- Serves as a trusted partner to executive leaders, proactively anticipating needs, identifying potential challenges, and ensuring priorities are advanced effectively.
- Provides comprehensive administrative support to multiple executive leaders while exercising sound judgment, discretion, and independent decision-making.
- Manages complex calendars with a strategic approach, balancing competing priorities, anticipating scheduling conflicts, and optimizing executive time.
- Coordinates appointments, meetings, conferences, and events, ensuring leaders are appropriately prepared and equipped with the information needed for productive outcomes.
- Anticipates follow-up actions, monitors commitments, and independently drives completion of outstanding tasks and deliverables.
- Coordinates travel arrangements, itineraries, and logistics while anticipating executive needs and resolving issues as they arise.
Communication, Relationship Management & Professionalism
- Serves as a professional liaison between executive leadership, employees, physicians, vendors, community partners, and other stakeholders, fostering positive and productive relationships.
- Exercises a high degree of integrity, discretion, sound judgment, and emotional intelligence in handling confidential information, sensitive communications, and complex situations, while responding appropriately on behalf of executive leadership.
- Demonstrates professionalism, responsiveness, adaptability, and exceptional customer service in all interactions.
- Collaborates effectively across departments, building strong partnerships and promoting teamwork in support of organizational goals.
Meeting & Event Coordination
- Coordinates and facilitates meetings, committee activities, leadership forums, educational programs, and special events, ensuring seamless execution and effective communication.
- Prepares, reviews, and distributes agendas, meeting materials, presentations, minutes, and follow-up communications.
- Captures key decisions and action items and maintains accountability for appropriate follow-up and completion.
Project, Initiative & Operational Support
- Provides administrative leadership and coordination for departmental and organizational initiatives, supporting successful planning, implementation, and execution.
- Supports large-scale initiatives within the executive's area of responsibility, providing coordination, organization, follow-through, and project support as directed by the executive.
- Monitors deadlines, departmental priorities, and action items, proactively ensuring work progresses and commitments are met.
- Maintains project-related documentation, tracks progress, and identifies risks or obstacles that may impact timelines and deliverables.
- Proactively identifies opportunities to improve efficiency, streamline processes, and enhance the effectiveness of executive and departmental operations.
- Demonstrates a strong sense of ownership and accountability, routinely identifying issues, recommending solutions, and taking initiative to resolve concerns.
Information Management, Reporting & Documentation
- Compiles, analyzes, and presents information in a meaningful manner to support executive decision-making and organizational objectives.
- Establishes and maintains organized systems, records, and documentation that support accessibility, efficiency, and operational continuity.
- Prepares high-quality correspondence, presentations, reports, spreadsheets, and other business documents with exceptional attention to detail and professionalism.
Other Duties
• Performs additional duties and responsibilities as assigned while maintaining focus on organizational priorities, continuous improvement, and operational excellence.
Qualifications:
- Minimum of five (5) years of progressively responsible administrative or executive support experience.
- Prior experience supporting senior-level executives preferred.
- Healthcare experience preferred.
- Experience supporting multiple leaders simultaneously preferred.
- Demonstrated ability to maintain strict confidentiality.
- Excellent organizational and time management skills.
- Strong interpersonal, written, and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
- Ability to work independently and collaboratively as part of a team.
Minimum Salary