Kaiāwhina Matahuhua Matua | Senior Academic Inclusion Assistant

Victoria University of Wellington · Kelburn

Are you committed to equity, inclusion, accessibility and positive student outcomes?
Do you have excellent listening skills, strong attention to detail, and the ability to accurately capture information?
Have you supported others through training, mentoring, administration, or service delivery, and are you ready to take on a senior support role within Te Amaru?

Kōrero mō te tūranga - About the role

Te Herenga Waka – Victoria University of Wellington is seeking a motivated and reliable Kaiāwhina Matahuhua Matua - Senior Academic Inclusion Assistant to join Te Amaru - Disability Services on a fixed-term, part-time basis from February to November 2027. The role works 15 hours per week and suits current students or recent graduates.

The Kaiāwhina Matahuhua Matua - Senior Academic Inclusion Assistant play an important role in supporting disabled students to participate fully in university life and demonstrate their academic ability. Working alongside students and Te Amaru staff, the Kaiāwhina Matahuhua Matua - Senior Academic Inclusion Assistant provides practical support that promotes equitable access to learning and assessment.

Work may include accessible assessment support, note-taking, academic assistance, and other disability related academic support activities across the Kelburn, Pipitea and Te Aro campuses.

In addition to direct student support, this role assists with office administration, operational support, project work, and contributes to the training and development of the Academic Inclusion Assistants.

Key responsibilities:

Accessible Assessment Support: Assist students during tests and examinations by reading assessment materials, typing or recording dictated responses, providing approved assessment support, and helping ensure academic integrity requirements are upheld.
Notetaking: Produce clear, accurate and comprehensive lecture or tutorial notes and upload them securely for student access.
Academic Assistance: Support students with academic tasks such as accessing course materials, laboratory participation, research activities, or locating study resources, within approved support arrangements.
Communication and Collaboration: Work closely with students, academic staff, Academic Inclusion Coordinator and Academic Inclusion Assistants to provide high quality, student-centred support.
Student Wellbeing and Safety: Contribute to a safe, respectful and inclusive environment by maintaining professional boundaries, confidentiality and responding appropriately to wellbeing concerns.
Office administration and operational support: Contribute to service continuity through administration, documentation updates, project support, operational tasks, and role coverage during busy periods or when additional support is required.
Communication and Training: Support the onboarding, training and development of Academic Inclusion Assistants by sharing effective practice, modelling professional standards, and contributing to training activities.

Ō pūmanawa - About you

You will have:

An undergraduate qualification or studying towards one with a B grade average or above.
Excellent typing skills, with a typing speed of at least 70 words per minute.
Strong listening skills and the ability to accurately capture information.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality, professionalism and appropriate boundaries.
A calm and professional approach in sometimes challenging situations.
Experience using Microsoft Outlook and Microsoft Office applications.
Confidence with learning and troubleshooting minor technology issues.
A laptop and reliable internet connection.
The ability to work across Kelburn, Pipitea and Te Aro campuses as required.
A commitment to equity, inclusion, accessibility and positive student outcomes.
Excellent typing skills, with a typing speed of at least 80 words per minute.
Experience supporting the training or development of others.
Commitment to the application of Te Tiriti o Waitangi in an educational context.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Working as a Kaiāwhina Matahuhua Matua - Senior Academic Inclusion Assistant is a meaningful opportunity to make a genuine difference in the lives of disabled students while gaining valuable professional experience.

We offer:

Fixed term employment for the 2027 academic year.
Competitive pay of $33.57 per hour, plus 8% holiday pay.
Comprehensive training, supervision and ongoing support.
Experience working in an inclusive, student-focused environment.
Opportunities to develop communication, professionalism, problem solving and organisational skills.
Valuable experience that can strengthen future employment and postgraduate applications.
Opportunities to develop leadership, communication, professionalism, problem solving and organisational skills.
Experience supporting projects, operations and service delivery within a university setting.
The opportunity to contribute to equity, accessibility and student success at Te Herenga Waka.

People enjoy working with Te Amaru because they can see the direct impact their work has on students' educational experiences and outcomes. Our team is collaborative, supportive and committed to creating an inclusive university where all students can thrive.

You can learn more about our service here: www.wgtn.ac.nz/disability

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 03 November 2026.

Contact details for vacancy: After reading the role description, if you have any questions regarding this role, please get in touch with Amanda Shrapnell for a confidential discussion, (04 463 0061 or amanda.shrapnell@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.

Fixed-term, part-time senior role providing practical academic and operational support.

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