Assistant Registrar

University of New Orleans · New Orleans

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Department

Registrar

Job Summary

The Assistant Registrar supports the University’s academic infrastructure by ensuring the accuracy, integrity, and effective administration of academic records, course information, and degree requirements. The position is responsible for maintaining the academic course master, supporting degree audit and graduation certification processes, implementing approved academic changes, and ensuring accurate information within the Student Information System.

The Assistant Registrar collaborates with faculty, academic leadership, Information Technology, student services, and other University stakeholders to support academic governance, maintain compliance, resolve data discrepancies, and ensure students have clear and accurate academic pathways to degree completion. Success in this role requires strong attention to detail, analytical and organizational skills, sound judgment, and effective communication.

Job Description

Key Responsibilities

Records, Degree Audit & Graduation Support

Ensure completeness and accuracy of student records, making necessary adjustments in accordance with policy.
Support degree audit processes and facilitate degree conferral and diploma issuance.
Assist with graduation certification and related workflows.

Academic Scheduling

Coordinates with academic departments to develop and maintain the University’s class schedule in accordance with established policies and procedures
Coordinates classroom assignments and scheduling to support effective use of instructional space and meet course requirements.
Manages scheduling requests for academic and institutional activities, including meetings, group testing, seminars, and other special events.

Academic Governance & Compliance

Support faculty governance processes related to curriculum approval, academic policies, and program changes.
Serve as a liaison to external auditors and regulatory bodies including the Louisiana Board of Regents, Louisiana State University System, and legislative auditors.
Ensure catalog and curriculum processes adhere to AACRAO standards and institutional policies.

Student Information System (Workday) Support

Collaborate with IT to resolve system issues, test enhancements, and maintain data accuracy.
Assist with configuration and maintenance of curriculum, academic progress, and degree audit components.

Collaboration & Service Excellence

Work closely with the Registrar, Admissions, Financial Aid, Institutional Research, and academic departments to support academic operations.
Provide clear communication and guidance to faculty, staff, and students regarding catalog and curriculum processes.
Additional duties as assigned.

Required Qualifications

Bachelor’s degree from an accredited institution.
Experience working in higher education with familiarity in academic processes.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Ability to work collaboratively with diverse stakeholders.

Desired Qualifications

Experience using student information systems, i.e. Workday Student.
Advanced degree or relevant professional certifications.
Experience with catalog management or curriculum governance systems.
Knowledge of AACRAO standards and best practices.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

Detailed resume listing relevant qualifications and experience;
Cover Letter indicating why you are a good fit for the position and LSU New Orleans;
Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at LSU New Orleans may be required to demonstrate the ability to perform job-related tasks.

LSU New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

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