Service Accounting and Intercompany Associate
Bayer
SAIC Associate
YOUR TASKS AND RESPONSIBILITIES
- Service Accounting
- Ensuring accurate and timely creation of invoices for all Service Accounting Transactions and
- maintaining compliance with business and local requirements.
- a. Perform plausibility checks of Charge ID information, PO checking and other required technical checking
- as well as Customer and Material Master Data validation.
- b. Process SNOW requests, with quality and within SLA (48 hours), including cost posting and sending of PDF
- to customers such as Services, Asset Sales, Reimbursement, Transitory items, Efficient system for
- distribution and corresponding quality checks, and Annually for Sales Contracts/Sales Documents/recurring billings
- set-up
- c. Ensure that issues related to process and systems are addressed properly to Business, IT and
- other relevant capability clusters and follows through issues in a timely manner.
- d. Preparation and review of ICS evidence according to ICS standard procedures including uploading and
- sign-off in ICS4U
- Invoice Processing
- Is critical in ensuring accurate and timely processing of invoices and maintaining compliance with
- business and local requirements. It has two main roles which will be assigned respectively:
- A. IXB (Intercompany Exchange Broker) – Automatic Posting
- a. a. Ensure timely and accurate performance of daily IXB process and resolve errors and exception handling
- encountered during the run.
- b. Perform correction or reversal entries as needed to meet business, local and tax requirements.
- c. Complete tables and reports promptly to support subsequent Intercompany processes, including IXB accruals,
- VAT, and PO maintenance.
- B. Manual Invoice Posting
- a. Timely processing of manual invoices (both PO and NON-PO) efficiently and accurately.
- b. Perform correction or reversal entries as needed to meet business, local and tax requirements.
- c. Verify invoices for completeness, ensuring all legal and compliance checks are performed in accordance
- with accounting standards and controls.
- IC Reconciliation
- Manage and execute reconciliation activities to minimize the intercompany difference between affiliate companies
- and ensure to meet the below global threshold set every month-end. This role includes various key tasks such as:
- a. Daily reconciliation of unmatched items causing intercompany differences. Investigate and resolve the
- b. discrepancies swiftly.
- c. Execute various reconciliation activities, including overdue monitoring of IC receivables and payables,
- d. manage blocking and trigger payments, perform balance confirmation, and account maintenance
- such as clearing of incoming and outgoing payments, recognition of withholding taxes and
- perform write offs in line with Bayer Management Accounting (BMA) directives.
- e. Conduct intercompany general ledger (G/L) account reconciliations in accordance with the global account
- responsibility matrix (gARM)
- f. Supports intercompany closing process by analyzing the final IC differences for IC debt consolidation
- and performing necessary accruals/ adjustments (both automatic and Manual via WPA)
- to eliminate intercompany differences.
- IC GR-IR
- Manage and execute reconciliation activities related to Intercompany GR-IR (Goods Receipt – Invoice Receipt)
- accounts. This role includes various key tasks such as:
- a. Reconcile the Intercompany GR-IR clearing accounts and investigate discrepancies, including quantity
- and price mismatches.
- b. Perform GR-IR maintenance, clearing, and manual write-offs in accordance
- with Bayer Management Accounting (BMA) directives.
- c. Identify Billed-no-Goods (BNG) and goods-no-billed (GNB) topics and provide necessary resolution
- and/or perform accruals/ adjustments (Manual via WPA) to eliminate intercompany differences.
- d. Support in the creation of quarterly control evidence and ensure to upload on ICS4U in line with internal control
- requirements.
- Other Tasks and Responsibilities
- 1. Contribute to continuous process improvement of the assigned process segment.
- 2. Escalate unresolved critical issues after exhausting all possible means; Initiate Root Cause Analysis (RCA) preparation
- 3. Actively participate on governance calls by preparing for input to share and by fostering collaboration with other business partners
- 4. Support functional projects (e.g., implementation of technical enablers, system migrations, roll-in/transitions of new services or companies) including support in the UAT and documentation
- 5. Satisfactorily complete functional training and pursue to meet or even exceed the proficiency target for the role
- 6. Comply with Bayer policies including Accounting standards, policies, and procedures.
- 7. Proactively participate in at least one working group within the department (engagement, knowledge mgt, lean mgt, etc)
- 8. Take full ownership to drive regular feedback session, initiate development dialog, and build partnershp on career progression with the immediate supervisor.
- 9. Support for any local or GBS wide audit activities such as in the Management assessment, delivery of report, etc
- 10. Review and update existing supporting documents or create new ones as needed, ensuring that all process deviations and exceptions are well-documented
WHO YOU ARE
- Education
- • University