Executive Assistant, Finance
AustralianSuper · Sydney
At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members. We are dedicated to building a high-performance environment underpinned by a strong risk culture, ensuring we deliver the best outcomes for our members.
Your New Role
As Executive Assistant, Finance, you will provide high-quality administrative support to the Chief Financial Officer and Finance leadership team. You will proactively manage priorities, coordinate key Finance activities and help establish simple, repeatable and sustainable administrative processes.
Working closely with senior leaders and stakeholders across the organisation, you will manage sensitive information with discretion, anticipate requirements and support the effective operation of the Finance Domain.
Key duties include but are not limited to;
Proactively manage executive diaries, meetings, papers, scheduling conflicts and requests from internal and external stakeholders.
Coordinate travel, invoices, purchase orders, credit cards and monthly reconciliations for Finance leaders.
Manage Finance calendars, leadership forums, meeting agendas and administrative processes.
Draft executive communications, presentations and documents, and maintain relevant Finance Teams content.
Coordinate Executive, Board and Committee papers in line with internal timetables and quality requirements.
Organise Finance events, conferences, offsites and team days in consultation with colleagues across the organisation.
Build trusted stakeholder relationships and continually improve administrative processes to support efficient and effective delivery.
What You’ll Need
At least seven years’ experience in a senior Executive Assistant role, with experience supporting C-suite executives preferred.
Significant experience supporting senior executives in a demanding and dynamic environment.
Strong proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
Strong written and verbal communication skills, including experience handling confidential and sensitive information.