Executive Assistant & Communications Associate (R-19924)
DNB · Stockholm
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We’re looking for an Executive Assistant & Communications Associate to join our Northern European team in a varied and highly visible role combining executive support with internal communications.
You’ll provide dedicated Executive Assistant support to our General Manager for Northern Europe, helping them stay focused on key business and leadership priorities through proactive diary management, meeting coordination, travel planning and day-to-day organization.
Alongside this, you’ll work closely with our PR & Communications Manager for Northern Europe, supporting leadership communications, presentations, All Hands meetings, executive events and employee engagement activities across the region.
This is a great opportunity for someone who enjoys variety, thrives in a fast-paced international environment and is equally comfortable coordinating complex executive priorities and creating engaging communications.
This role will be based on-site at our beautiful new offices in Kungsholmen, Stockholm.
What you'll do:
- Provide high-level Executive Assistant support to the General Manager for Northern Europe, proactively managing their diary and prioritizing time around key business needs.
- Coordinate meetings from start to finish, including agendas, attendees, meeting materials, minutes and follow-up actions.
- Organize executive travel and visits, including itineraries, meetings, logistics and hospitality.
- Manage expenses and other day-to-day administrative activities.
- Support the General Manager with leadership activities, business reviews and key priorities, including coordinating information, reports and materials.
- Act as a trusted and discreet point of contact, helping ensure priorities and actions are effectively coordinated and followed through.
- Work under the functional direction of the PR & Communications Manager for Northern Europe to support internal and leadership communications across the region.
- Create and coordinate presentations, briefing materials, talking points and other content for leadership meetings and events.
- Support the planning and delivery of All Hands meetings, leadership sessions and executive visits, coordinating speakers, invitations, stakeholders, timelines and logistics.
- Help deliver organizational updates and employee engagement communications across channels including email, Teams and Viva Engage.
- Coordinate content and communications across multiple stakeholders, helping ensure messaging is clear, engaging and delivered effectively.
- Support additional communications and engagement initiatives across Northern Europe as required.
Executive Support
Communications & Events
What you'll bring:
- A bachelor’s degree or equivalent and experience providing administrative support
- Strong organizational skills, with the ability to manage multiple priorities, anticipate needs and adapt quickly when plans change
- Excellent written and verbal communication skills, with an interest in internal communications and employee engagement
- Strong interpersonal skills and confidence building relationships with stakeholders across different teams, countries and time zones
- A proactive, solutions-focused approach with excellent attention to detail
- Strong project management, problem-solving and analytical skills
- Sound judgment, professionalism and the ability to handle confidential information with discretion
- Confidence using Microsoft Office, with experience of Workday and Power BI considered an advantage
- An understanding of generative AI and experience using AI tools to improve productivity, content creation and operational effectiveness
- A curious and collaborative mindset, with a strong sense of ownership and a willingness to continually learn and develop
- Flexibility to occasionally work outside standard hours to support business needs
- Fluency in English and Swedish, both written and verbal is a strong requirement for this role
Why Join Us?
Does this role sound like a great opportunity but you’re not sure about making a move? We are really proud of our company and culture and think we have some great things to offer. Some of our benefits in Sweden include:
· Two paid volunteer days to contribute to causes in your community
· A paid day every year to use for your health and wellness
· Instead of half days before public holidays, you will have 4 additional full days a year for you to use to celebrate what is meaningful to you
· Annual wellness/sport benefit
· Collective agreement, pension, insurance and parental pay allowance
· Access to free services providing support and counselling
· Flexible working arrangements and hybrid work arrangement for most roles
Whilst some roles do have certain requirements which are essential, we try to focus on hiring based on potential rather than CV as much as possible. If you are unsure you fully meet the requirements, we would still love to hear from you! Please note that all CVs must be submitted in English.
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