Executive Assistant to Chief Operating Officer (COO) and Chief People Officer (CPO)

KBR · Leatherhead

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KBR is a global provider of differentiated, professional services and technologies delivered across a wide government, defense and industrial base. Drawing from its rich 100-year history and culture of innovation and mission focus, KBR creates sustainable value by combining engineering, technical and scientific expertise with its full life cycle capabilities to help our clients meet their most pressing challenges today and into the future.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 29 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

KBR is seeking a highly organised, proactive and professional Executive Assistant to provide dedicated support to our Chief Operating Officer (COO) and Chief People Officer (CPO).

As a trusted partner to the COO and CPO, you will play a pivotal role in supporting the effective operation of the executive leadership team within a global, complex and dynamic organisation. This position offers unique exposure to senior leadership decision-making, strategic business priorities, people initiatives and enterprise-wide programmes that support KBR's continued growth and success.

The successful candidate will be a confident relationship builder with exceptional organisational skills, capable of operating with professionalism, discretion and sound judgement in a fast-paced environment. Working closely with colleagues across multiple business units and geographies, you will ensure the smooth operation of the COO and CPO's office while contributing to initiatives that strengthen organisational effectiveness, employee engagement and business performance.

This role is ideal for someone who enjoys working at the heart of a global organisation and takes pride in enabling senior leaders to deliver business outcomes.

Working Pattern

This is a full-time permanent position (40 hours per week).

Due to the global nature of the role and regular engagement with stakeholders across Europe, the Middle East, Asia and North America, flexibility in working hours will occasionally be required. In return, KBR is committed to supporting flexible and pragmatic working arrangements that enable both business and individual success.

Key Responsibilities

Executive Support

• Act as a trusted partner to the COO and CPO, managing priorities and enabling the effective use of time across a broad and complex agenda.
• Manage complex calendars, diary scheduling and meeting coordination across multiple stakeholders and international time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas and itineraries.
• Prepare and submit expenses accurately and in accordance with company policies.
• Support the preparation and coordination of Executive Leadership Team meetings, Board meetings and senior leadership forums where required.
• Anticipate requirements, identify potential scheduling conflicts and proactively resolve issues before they arise.

Leadership & Team Support

• Support the wider leadership team by coordinating key activities, priorities and communications.
• Liaise with senior leaders and business stakeholders to gather agenda items, prepare materials and ensure actions are effectively tracked and delivered.
• Own meeting logistics, minute taking, action management and follow-up activities.
• Act as a central coordination point for key People and Operations initiatives.
• Support cross-functional collaboration and help ensure alignment across leadership priorities.

Communications & Engagement

• Create, format and quality-check presentations, reports, correspondence and executive communications.
• Support the planning and delivery of leadership conferences, town halls, employee engagement activities and business events.
• Assist in coordinating communications across the People function and broader business.
• Contribute to initiatives that enhance employee engagement, organisational culture and the overall employee experience.

Supporting Business Excellence at KBR

• Support the delivery of strategic priorities across both the Operations and People functions.
• Build strong working relationships across the organisation and serve as a trusted point of contact for executives and stakeholders.
• Handle highly sensitive and confidential information with discretion, integrity and professionalism.
• Champion KBR's values and contribute positively to a culture of collaboration, inclusion, accountability and high performance.
• Provide flexible support to evolving business priorities within a global organisation.
  

What We're Looking For

Essential Experience & Skills

• Previous experience supporting senior executives, directors or executive leadership teams within a fast-paced environment.
• Exceptional organisational and prioritisation skills with the ability to manage multiple competing demands.
• Extensive diary and calendar management experience, including international scheduling across multiple time zones.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, Excel and Teams.
• Excellent written and verbal communication skills with exceptional attention to detail.
• Proven ability to build effective relationships with stakeholders at all levels, including senior executives.
• Experience planning and coordinating executive meetings, leadership forums, town halls and business events.
• Experience managing travel arrangements and expense processes.
• High levels of discretion, professionalism and confidentiality.
• Strong problem-solving skills and a proactive, adaptable approach.
• Ability to work independently while maintaining strong collaboration across teams.
• Demonstrated commitment to delivering exceptional support and customer service.

Desirable

• Experience working within a global matrix organisation.
• Previous experience supporting international leadership teams, ideally including US-based stakeholders.
• Experience within Human Resources, People functions, Operations or corporate support environments.
• Experience supporting organisational change, business transformation or strategic programmes.
• Knowledge of executive governance processes and leadership forums.
• Interest in employee engagement, organisational effectiveness and leadership development.

Why Join KBR?

At KBR, we deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions. Our people are at the heart of everything we do, and we are committed to creating an inclusive environment where employees can develop, succeed and make a meaningful impact.

This role offers a unique opportunity to work closely with senior executives, gain exposure to strategic business initiatives and build a broad network across a global organisation. You'll be joining a collaborative and high-performing team where your contribution will directly support the success of KBR's people, operations and long-term business objectives.

If you thrive in a fast-paced environment, enjoy building relationships and take pride in delivering exceptional executive support, we'd love to hear from you.

KBR Company Information

When you become part of the KBR team, your opportunities are endless. Through collaboration with our customers, we’re defining tomorrow’s challenges, then providing the solutions and services to overcome those challenges, always maintaining our commitment to total safety and reliability.

At KBR, we partner with government and industry clients to provide purposeful and comprehensive solutions with an emphasis on efficiency and safety. With a full portfolio of services, proprietary technologies and expertise, our employees are ready to handle projects and missions throughout their entire lifecycle, from planning and design to sustainability and maintenance. Whether at the bottom of the ocean or in outer space, our clients trust us to deliver the impossible on a daily basis.

Working at KBR means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions and services.
 

As the needs of the world change, we’re ready to respond and guide the way forward with strategic, sustainable, and technological advancements grounded in more than a century of practical application and execution.

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