Project Coordinator

Job Title: Project Coordinator  

Location:  Xiamen, China 

Department: IMD 

Reports to: Senior Injection Molding Manager 

Employment Type: Fixed-Term Contract (Project-Based, approx. 2–3 years) 

About the Role 

We are seeking a highly organized and proactive Project Coordinator to support the Project Manager in executing a strategic insourcing initiative. This role is essential in ensuring smooth project execution by managing documentation, coordinating cross-functional activities, and supporting communication across teams. The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced, technical environment. 

Key Responsibilities 

Project Documentation & Reporting 

• Prepare, organize, and maintain project documentation, including meeting minutes, action logs, project plans, and status reports. 

• Assist in the development and formatting of business cases, presentations, and decision documents. 

• Ensure all project files are up to date and accessible to relevant stakeholders. 

Project Coordination & Scheduling 

• Support the Project Manager in planning and tracking project timelines, milestones, and deliverables. 

• Coordinate meetings, workshops, and reviews with internal teams and external suppliers. 

• Follow up on action items and ensure timely completion by responsible parties. 

Cross-Functional Support 

• Liaise with mold engineering, process engineering, quality, procurement, production, and finance teams to gather information and track progress. 

• Assist in coordinating mold development, process validation, and transfer activities. 

• Help identify and escalate project risks or delays to the Project Manager. 

Supplier & Stakeholder Communication 

• Support communication with external suppliers during the transition period. 

• Help prepare and distribute project updates to stakeholders, including cross-border teams. 

• Maintain clear and professional communication in both English and Chinese. 

Data Tracking & Analysis 

• Assist in tracking key performance indicators (KPIs) such as cost savings, transfer timelines, and quality metrics. 

• Support cost analysis and data collection for insourcing candidates. 

• Help maintain dashboards and tracking tools for project performance. 

Qualifications & Experience 

• Bachelor’s degree in Engineering (Mechanical, Chemical, Manufacturing, or related field) would be preferred. 

• 1–3 years of experience in project coordination, manufacturing, procurement, or related areas. 

• Familiarity with injection molding processes, mold design, or tooling is a plus. 

• Strong organizational and multitasking skills. 

• Excellent command of English (written and spoken); Mandarin required. 

• Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with project management tools is a plus. 

• Proactive, detail-oriented, and able to work independently in a dynamic environment.