Executive Assistant to the Chief Medical Officer
Biogen · Cambridge · $88,000–$114,250 (stated in the posting)
About This Role
As the Executive Assistant to the Chief Medical Officer, you will be a pivotal member of the Worldwide Medical (WM) team, offering comprehensive administrative support and coordination to the Chief Medical Officer (CMO) of Biogen. You will also support other members of the WM leadership team, ensuring seamless organization of large-scale activities and collaboration with administrative and operations staff. Your role will be vital in facilitating key initiatives that bolster the CMO and medical affairs teams' functions, contributing significantly to the strategic goals of the department. This position demands a high level of professionalism, urgency, and confidentiality, thriving in a fast-paced environment where multitasking and prioritizing are paramount. You will play a crucial role in project coordination and management, with opportunities to enhance processes and drive organizational goals forward.
What You’ll Do
- Build strong working relationships with team and administrative staff by organizing efficient communication and following up with deadlines and pertinent information.
- Establish rapport with key stakeholders to enable effective management of strategic projects.
- Provide administrative support, including calendar management, expense management, and event management.
- Draft and distribute communications on behalf of the CMO to internal and external audiences.
- Coordinate WM leadership team meetings, including agenda setting, material compiling, and drafting summaries.
- Proactively address complex and ambiguous issues, making responsible decisions with limited information.
- Maintain knowledge of relevant Biogen policies and procedures, including Travel & Expense and Compliance Protocols.
- Manage travel arrangements and monitor travel progress to resolve issues as they arise.
- Propose and implement process improvements to increase efficiency.
- Create and maintain organizational charts, support staff recruiting, and onboard new hires.
- Assist in preparation of business and operating review materials for meetings.
- Maintain document and knowledge repositories, expedite work items, and initiate follow-up when necessary.
- Provide finance and budget support by submitting purchase order requests and tracking invoices.
- Support large-scale meeting logistics, including coordination of room, A/V support, and catering.
- Collaborate on CMO’s projects, planning, implementing, monitoring, and evaluating progress.
- Enhance business processes, implement best practices, and develop efficient processes alongside CMO and HR Business Partner.
- Work with other functional and Executive Admins to ensure consistency and efficiency within groups.
- Support the other Admins within the function.
Who You Are
You are proactive, agile, and organized, thriving in a collaborative environment while remaining calm under pressure. Your excellent communication and interpersonal skills enable you to interact effectively with senior members of the organization and external stakeholders. You possess a strong sense of initiative, are detail-oriented, and have a knack for understanding interdependent activities. Your ability to exercise sound judgment and maintain confidentiality is paramount, along with your enthusiasm for taking on new challenges and responsibilities.
Required Skills
- Associate’s degree or the equivalent combination of education and experience required
- 5+ years of administrative experience supporting executive level teams is required, ideally experience in life sciences and/or biopharma
- Agile with the ability to deliver in a fast-paced environment, demonstrating efficiency and attention to detail.
- Excellent and proactive communication skills, coupled with sound judgment to determine priorities.
- A high degree of maturity, discretion, and integrity, especially in handling sensitive information.
- Team-oriented and collaborative style with a strong work ethic.
- Strong project management experience and ability to transform ideas into finished products.
- Exceptional organizational skills and resourcefulness, maintaining accuracy in work.
- Strong business acumen, quickly absorbing new information.
- Technically skillful in MS Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency in SharePoint.
Additional Information
Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.
Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.
In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees’ and their families physical, financial, emotional, and social well-being; including, but not limited to:
- Medical, Dental, Vision, & Life insurances
- Fitness & Wellness programs including a fitness reimbursement
- Short- and Long-Term Disability insurance
- A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
- Up to 12 company paid holidays + 3 paid days off for Personal Significance
- 80 hours of sick time per calendar year
- Paid Maternity and Parental Leave benefit
- 401(k) program participation with company matched contributions
- Employee stock purchase plan
- Tuition reimbursement of up to $10,000 per calendar year
- Employee Resource Groups participation
Why Biogen?
We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about Biogen.
All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.