Legal Operations Administrator
Goodyear Tire & Rubber · Heredia
Legal Operations Administrator supports the Legal Department by managing matter setup, maintaining accurate legal data, coordinating vendor onboarding, and ensuring legal operations processes are executed efficiently. The role serves as a key point of contact for law firms and legal vendors, handling onboarding activities, invoice-related matters, and ongoing communications. This position also helps improve departmental effectiveness by coordinating administrative activities, managing records, processing expenses, and supporting legal workflows. The ideal candidate is highly organized, detail-oriented, customer-focused, and experienced in data management, vendor administration, and legal operations support.
Why This Role Matters
- Serves as a critical operational backbone for the Legal Department by ensuring legal matters, records, and data are accurately maintained and efficiently managed across key systems.
- Drives seamless engagement with law firms and legal vendors by managing onboarding processes, coordinating communications, and supporting invoice administration, helping maintain strong external partnerships.
- Enhances department productivity and service delivery by coordinating administrative operations, maintaining electronic files, processing expenses, and supporting day-to-day legal workflows.
- Supports compliance and risk management efforts by monitoring service of process activities, ensuring matters are properly assigned, documented, and tracked throughout their lifecycle.
What You Will Do
- Set up new legal matters and maintain accurate, current information across the Legal Department’s systems and databases.
- Communicate with internal clients and external parties to collect required information and provide timely updates.
- Onboard new law firms and legal vendors, ensuring stakeholder requirements are completed and supporting invoice-related matters.
- Coordinate departmental activities, including meetings, travel arrangements, expense reports, invoice processing, and communications.
- Maintain organized electronic files and support improvements that enhance the Legal Department’s day-to-day efficiency.
- Monitor service of process and ensure legal matters are properly assigned, documented, and tracked.
What We’re Looking For
- Bachelor’s degree in Business Administration or a related field.
- Minimum of 2 years of experience in data entry, vendor management, or a related administrative support function.
- Professional proficiency in written and verbal English, with the ability to communicate effectively with internal stakeholders and external legal vendors.
- Experience with legal operations processes, databases, document management systems, or outside counsel billing platforms is preferred.
Additional Details
- Relocation Available: No.
- Sponsorship Available: No.
- Typical Schedule: 7:00 am to 4:00 pm.
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Goodyear is one of the world's largest tire companies. It employs about 63,000 people and manufactures its products in 48 facilities in 19 countries around the world. Its two Innovation Centers in Akron, Ohio, and Colmar-Berg, Luxembourg, strive to develop state-of-the-art products and services that set the technology and performance standard for the industry. For more information about Goodyear and its products, go to www.goodyear.com/corporate
Goodyear is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.
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