People & Culture Administrator (Temporary position) - Country Operations (Sweden)
IKEA · Älmhult
Company descriptionDo you want to create a better everyday life for the many people, while helping create a seamless and positive co-worker experience?
At IKEA, you can feel at home in your work while exploring new directions and developing your strengths. We believe in empowering people to take initiative, learn from experience, and grow together. We encourage you to speak up, stay curious, and challenge existing ways of working, always with our values at heart.
As our People & Culture Administrator, you will combine operational excellence with digital curiosity and a passion for helping others. You’ll play an important role in ensuring high-quality People & Culture administration while contributing to smarter, simpler, and more digital ways of working.
This role is positioned in People & Culture Centre of Expertise, reporting to the People & Culture Centre of Expertise Team Manager - Services. Together in the Centre of Expertise, we provide a wide scope of services within the area of people and culture operations for all Inter IKEA Group companies in Sweden to secure a seamless co-workers experience.
Job description
Your next role
As a People & Culture Administrator, you will be supporting co-workers, managers, and local People & Culture. You will take responsibility for delivering high-quality People & Culture administration while ensuring compliance, data accuracy, and a positive service experience.
This is a role where you combine operational expertise with a continuous improvement mindset. You enjoy working with systems, processes, and data, and you see digital tools as enablers for creating better experiences and more efficient ways of working.
You will play an important role in maintaining and developing our People & Culture processes and systems while supporting the implementation of new solutions, automation opportunities, and digital improvements.
On a typical working day, you will:
Take end-to-end responsibility for People & Culture administration within your scope, ensuring compliance with local legislation, collective agreements, and IKEA policies.
Provide timely, accurate, and service-minded support to co-workers, managers, and local People & Culture through our digital support channels.
Maintain, develop and improve People & Culture processes and routines.
Identify opportunities to simplify, standardize, and automate ways of working to improve efficiency and co-worker experience.
Qualification
What we'd like you to bring to the table
The role as a People & Culture Administrator requires you to:
Have education within Human Resources, Business Administration, or a related field, or equivalent work experience.
Have experience working with operational People & Culture or HR administration.
Have knowledge of and interest in HR systems such as Workday, ServiceNow, or similar platforms.
Understand employment administration, payroll-related processes, time and absence management, and employee data.
Have a good understanding of employment legislation, compliance requirements, and data privacy principles.
Enjoy working with systems, processes, and digital tools while maintaining a strong service focus.
Be structured, detail-oriented, and able to secure high quality even in a fast-paced environment.
Be motivated by finding smarter, simpler, and more efficient ways of working.
Have a continuous improvement mindset and enjoy challenging existing processes to create better solutions.
It's a plus if you are also:
Passionate about automation, digitalization, and continuous improvement.
Experienced in supporting system implementations, testing activities or digital transformation initiatives.
Comfortable using data and reporting to identify trends and improvement opportunities.
Secure high data quality and process reliability through established workflows, controls, reporting, and follow-up.
Interested in acting as a digital ambassador and enabling self-service ways of working.
More Information
Be yourself, a People & Culture Administrator, and more!
Inter IKEA Group connects IKEA franchisees with range development and suppliers and ensures alignment of the overall IKEA strategic direction. Every day, we strive to develop, produce, and sell products and services that are affordable and accessible to everyone.
At IKEA, your health, wellbeing, and development matter. You will be part of a down-to-earth, inclusive, and collaborative culture, with strong opportunities to learn, grow, and contribute to improving the everyday work life of thousands of co-workers.
We welcome your application
Please note we are looking for 1 new People & Culture Administrator on a temporary contract until 19 December 2027. Ready to take the next step? We look forward to receiving your application by 28th of October at the latest. Apply by submitting your CV and cover letter.
We encourage you to apply as soon as possible, as interviews will be conducted on a rolling basis. Due to high volumes, we have limited flexibility to reschedule, so please prioritize the interview if invited.
Our team is based in Älmhult, and we believe that being present and working closely together most of the time creates the best conditions for collaboration, learning, and development.
Please note that we only handle applications in English and do not accept applications via email. If you have questions about the role or recruitment process, please contact the Recruiter Olivia Swärd at Olivia.sward@inter.ikea.com or Hiring Manager Linda Pennsäter at Linda.pennsater@inter.ikea.com.
This role is one of several internal opportunities aimed at matching organizational needs with the competence and potential within IKEA.
We always recruit based on values, competence, potential, and diversity, and will first consider co-workers impacted by organizational changes.
What we'd like you to bring to the table
The role as a People & Culture Administrator requires you to:
Have education within Human Resources, Business Administration, or a related field, or equivalent work experience.
Have experience working with operational People & Culture or HR administration.
Have knowledge of and interest in HR systems such as Workday, ServiceNow, or similar platforms.
Understand employment administration, payroll-related processes, time and absence management, and employee data.
Have a good understanding of employment legislation, compliance requirements, and data privacy principles.
Enjoy working with systems, processes, and digital tools while maintaining a strong service focus.
Be structured, detail-oriented, and able to secure high quality even in a fast-paced environment.
Be motivated by finding smarter, simpler, and more efficient ways of working.
Have a continuous improvement mindset and enjoy challenging existing processes to create better solutions.
It's a plus if you are also:
Passionate about automation, digitalization, and continuous improvement.
Experienced in supporting system implementations, testing activities or digital transformation initiatives.
Comfortable using data and reporting to identify trends and improvement opportunities.
Secure high data quality and process reliability through established workflows, controls, reporting, and follow-up.
Interested in acting as a digital ambassador and enabling self-service ways of working.