Finance Assistant

Service Corporation International · NG

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TITLE:  Finance Assistant
TEAM/PROGRAMME: Finance    LOCATION: Adamawa Field Office
GRADE:  5 

CHILD SAFEGUARDING: Level 3:  

The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: As part of the Finance team, the Finance Assistant will support the effective implementation of financial management processes in the Adamawa Field Office by ensuring accurate transaction processing, documentation, record keeping, compliance monitoring, and financial administration in accordance with Save the Children International policies and procedures.

He/she will support Nigeria Finance team in areas of electronic archiving of financial documents, Accounts reconciliations, and other Finance duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

SCOPE OF ROLE:

• Reports to: State Team Leader
• Staff reporting to this post: None
• Role Dimensions: Relates with bank and tax authorities, processes financial transactions, payment requests, and expense claims in accordance with organizational policies and donor requirements

KEY AREAS OF ACCOUNTABILITY:

Financial Transaction Processing:

• Raise cheques approved by relevant budget holders/Finance and taking them to approved signatories for signing
• Perform monthly Bank Reconciliation
• Perform bank-related activities, picking up monthly bank statements.
• Support in the payments of participants and other beneficiaries. 
• Requesting and Collection of the Finance unit office stationery and consumables from the admin office for day-to-day business activities.
• Reconciling and matching of transactions on the system on a weekly basis.
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions.
• Daily update and maintenance of the manual cash book
• Conduct weekly and month-end cash counts

Archiving Financial Documents:

• Ensure all payment and journal vouchers are electronically archived on a monthly basis.
• Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed.
• Label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval according to Finance work standard.
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log 
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining the soft copy archiving system

S2P/Accounts Payable Role:

• Cashier
• Bi-weekly payment run
• Support in the payments of participants and other beneficiaries. 
• Processing of partner payments

Other Supports:

• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Support in the verification of all assets 
• Assist during audit to retrieve all relevant documents for audit exercise
• Any other duties assigned by the supervisor or line manager

• Safeguarding
• Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

BEHAVIOURS (Values in Practice)
Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:
•    honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS  
Education

• HND/BSc/BCom in Accounting
• Professional qualification (ACA, CNA, CITN, etc) – added advantage

Experience

• Minimum of 2 years of experience in finance or accounting.
• Proficient in the use of Agresso FMS and ProSave 
• Experience working with NGOs or international development organizations

Skills and Competencies

• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Good understanding of financial procedures and record keeping.
• Strong organizational and filing skills.
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.

EXPERIENCE AND SKILLS

• Minimum of 2 years of experience in finance or accounting.
• Proficient in the use of Agresso FMS and ProSave 
• Experience working with NGOs or international development organizations
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Good understanding of financial procedures and record keeping.
• Strong organizational and filing skills.
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

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