Administrative Assistant
Stantec · Markham
Great communities are built on connection. From vibrant economic centres, resilient communities, and public spaces where we gather to the roads, bridges, transit systems, airports, and ports that connect us, our work touches everyday life. We bring together diverse perspectives and expertise to deliver meaningful outcomes.
Join us to help plan, design, and engineer community and mobility solutions that improve everyday life. Whatever the distance, wherever the destination, our designs lead you there.
Your Opportunity:
Our Markham office is currently seeking an Administrative Assistant to become part of a dynamic transportation group specializing in the planning and design of major provincial highways, regional and municipal arterial roads, and related local transportation projects. This opportunity exists for an individual with strong multi-tasking, interpersonal, organizational and communication skills.
Your Key Responsibilities:
- Assisting with project management and business unit responsibilities, including: document control, project coordination, invoicing, project correspondence, proposals, etc.);
- Coordination and orientation of new staff hires for the operating business unit;
- Processing and tracking of equipment orders, and staff timecards;
- Preparing and processing correspondence, presentations, spreadsheets, reports and etc.;
- Coordination of the pre-qualification process for all sub-consultants and sub-contractors;
- Entering, maintaining, and organizing electronic records;
- Ensuring awareness of and supporting management in adherence to corporate policies and procedures;
- Follow, develop and implement document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools as necessary;
- Assisting with planning, scheduling, and organizing staff events;
- Liaising with staff members and providing assistance, as required;
- Development of relationships with other supporting departments such as IT, Facilities and Office Management to boost operational efficiency;
- Many other duties as assigned.