SRS Research Administrator

Texas A&M University System · College Station

Apply on the company website

Agency

Department

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services.

What We Do

• Support faculty members with project coordination, financial review and reporting.
• Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements.
• Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies.
• Coordinate and compile award documentations in collaboration with internal and external collaborators.
• Ensure accurate financial close outs of sponsored projects according to guidelines.

Who We Want

• Thrives in a fast-paced environment
• Delivers exceptional customer service in a high-volume setting
• Has strong attention to detail and organizational skills
• Excels at multitasking and managing changing priorities
• Communicates confidently and effectively with team members and stakeholders
• Thinks independently and proactively solves problems
• Works well in a collaborative and customer-focused team

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Location: SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

SRS Research Administrator I

Required Education and Experience

• Bachelor’s degree or any equivalent combination of education and experience

Responsibilities

• Manage a portfolio of sponsored research projects, serving as the primary point of contact for faculty, sponsors, and departmental administrators.
• Provide guidance on award administration, sponsor requirements, university policies, and federal and state regulations.
• Coordinate post-award activities, including budget revisions, compliance matters, funding modifications, principal investigator changes, and award extensions.
• Review and approve financial transactions to ensure compliance with sponsor and institutional requirements.
• Analyze and resolve complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
• Monitor project budgets, cost-sharing commitments, reporting requirements, and overall award performance.
• Establish and maintain award records in research administration and financial systems, including budgets, billing requirements, compliance obligations, and reporting schedules.
• Prepare financial reports and provide information to researchers, departments, sponsors, and auditors as needed.
• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator II

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Two years of administrative experience in a higher education or business environment

Responsibilities

• Serve as the primary point of contact for faculty, sponsors, and departmental administrators on complex sponsored research projects.
• Provide expert guidance on sponsor regulations, award terms, compliance requirements, and university policies governing sponsored programs.
• Coordinate complex post-award administrative and financial activities, including budget modifications, compliance matters, funding changes, principal investigator changes, and award extensions.
• Review and approve financial transactions and commitments to ensure compliance with sponsor and institutional requirements.
• Research and interpret complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
• Monitor project financial performance, cost-sharing commitments, compliance requirements, and reporting obligations.
• Establish awards in research administration and financial systems, ensuring accurate setup of budgets, billing requirements, facilities and administrative rates, reporting schedules, and compliance obligations.
• Prepare and provide financial reporting and information for researchers, departments, sponsors, and auditors.
• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator III

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Four years’ experience in administration in a university setting or business environment

Responsibilities

• Serve as the primary post-award contact for faculty, sponsors, and departmental staff, providing expert guidance on complex sponsored research projects and ensuring compliance with sponsor, federal, state, and institutional requirements.
• Manage the establishment and administration of sponsored project awards, including setup of financial and regulatory information within research administration and accounting systems.
• Monitor award activity and provide financial oversight, reviewing expenditures and commitments for compliance, interpreting regulations, addressing complex post-award issues, and preparing financial reports for stakeholders and auditors.
• Coordinate sponsor communications related to award modifications, including budget revisions, personnel changes, time extensions, additional funding requests, and compliance matters.
• Train and mentor junior project administration staff, providing guidance on complex post-award situations and contributing to process and policy improvements.
• Oversee the financial closeout of sponsored projects, ensuring all sponsor and institutional requirements are met.

Required Special Knowledge, Skills, and Abilities

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.
• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.
• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.
• Ability to work independently and with minimal supervision.
• Knowledge of word processing and spreadsheet software.
• Ability to multi-task and work cooperatively with others.

Preferred Qualifications

• Bachelor’s degree in business administration or related field.
• Experience in sponsored research projects management and/or accounting.
• Experience within the A&M System or other university setting.
• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.
• Progressively responsible budgeting and/or project administration experience.
• Strong mathematical and comprehension skills.
• Advanced experience using Word, Excel, and FAMIS, and/or Maestro.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more 
• Employee Tuition Assistance and Educational Release time  for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

More jobs at Texas A&M University System · Other jobs in College Station