Administrative Associate
EY · Tirana
Job summary
As an Administrative Associate, you’ll be the initial, on-premise greeter at an Ernst & Young site, providing information services and direction to employees, customers and guests.
Responsibilities
- Serve as the initial point of contact for routing internal and external calls at an Ernst & Young site.
- Understand emergency procedures and act as an extension of daytime security and property control.
- Handle incoming package deliveries, maintain maintenance requests logs, and carry out other duties such as translation of documents.
- Operate within established procedures and standards
- Provide support, coordination, and organization of various office events,
- Provide support to HR during career fairs and HR events
- Provide support to the IT team(when needed)
- Provides administrative support to ensure efficient operation of office.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Assist in other administrative tasks upon request.
Knowledge and skills requirements
- 1-2 years of work experience in the relevant field
- Bachelor degree in English language (or other relevant field but with excellent command in English language)
- Excellent computer skills
- Excellent organizational skills
- Outstanding interpersonal and communication skills, and the ability to effectively interface with personnel at all levels
- Dependability, business maturity, enthusiasm and a positive, professional attitude
- Strong work ethic. Ability to recognize when a job needs to be done, and to do it successfully
- Sound judgment and initiative, to determine the appropriate approach for non-routine situations
- Demonstrated ability to handle administrative details, and routine day-to-day issues independently, assuming responsibility without direct supervision