Payroll Specialist

Caterpillar · Santa Catarina

Apply on the company website

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Summary

This position executes, administers, and continuously improves payroll processes with a strong focus on accuracy, timeliness, and compliance with labor, tax, and social security regulations, while delivering an excellent employee experience.

What You Will Do

• Updating systems and analyzing processes to ensure periodic payrolls are accurately calculated with disbursements to employees on a timely basis.
• Ensuring the accuracy of payroll routines which include validation of calculated wages, in-process verification and correction of anomalies, and analysis of pay results for comparability with prior periods.
• Collaboratively responding to inquiries and troubleshooting issues related to payroll that require payroll policy interpretation.
• Consistently reviewing payroll procedures to make changes which improve payroll accuracy and efficiencies.
• Maintains compliance with all aspects of payroll.
• Has responsibility for one or more complex, specialized areas of payroll.
• Act as the Subject Matter Expert on business changes that impact that area of payroll.
• Proposes and implements business process changes when required due to company policies, labor agreements, and legislative/tax requirements.
• Recommends solutions and partners with internal and external business partners to implement the corrections.

Required Profile

• Education: Bachelor’s degree in Public Accounting, Business Administration, Finance, or a related field.
• Languages: Intermediate to Advanced English (Conversational).
• Systems: TRESS, WORKDAY, SUA, Kronos, Power BI, Excel advanced.
• Knowledge in Tax and Social Security law, accounting, compliance, payroll.

What you Have

Service Excellence: Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
Level Working Knowledge:

• Provides a quality of service that customers describe as excellent.
• Resolves common customer problems.
• Responds to unexpected customer requests with a sense of urgency and positive action.
• Provides direct service to internal or external customers.
• Documents customer complaints in a timely manner.

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:

• Accurately gauges the impact and cost of errors, omissions, and oversights.
• Utilizes specific approaches and tools for checking and cross-checking outputs.
• Processes limited amounts of detailed information with good accuracy.
• Learns from mistakes and applies lessons learned.
• Develops and uses checklists to ensure that information goes out error-free.

Decision Making and Critical Thinking: Knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
Level Working Knowledge:

• Applies an assigned technique for critical thinking in a decision-making process.
• Identifies, obtains, and organizes relevant data and ideas.
• Participates in documenting data, ideas, players, stakeholders, and processes.
• Recognizes, clarifies, and prioritizes concerns.
• Assists in assessing risks, benefits and consideration of alternatives.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:

• Delivers helpful feedback that focuses on behaviors without offending the recipient.
• Listens to feedback without defensiveness and uses it for own communication effectiveness.
• Makes oral presentations and writes reports needed for own work.
• Avoids technical jargon when inappropriate.
• Looks for and considers non-verbal cues from individuals and groups.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Working Knowledge:

• Identifies and documents specific problems and resolution alternatives.
• Examines a specific problem and understands the perspective of each involved stakeholder.
• Develops alternative techniques for assessing accuracy and relevance of information.
• Helps to analyze risks and benefits of alternative approaches and obtain decision on resolution.
• Uses fact-finding techniques and diagnostic tools to identify problems.

Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way.
Level Working Knowledge:

• Raises awareness of potential bottlenecks and disruptions to the schedule.
• Breaks tasks into manageable steps that can be incorporated into a personal work plan.
• Escalates concerns over competing or conflicting priorities.
• Monitors progress continuously and adjusts tactics for handling situations on a case by case basis.
• Creates action plans that ensure the accomplishment of responsibilities.

Payroll Management: Knowledge of payroll policy and methods; ability to use tools, techniques and processes to manage employee payroll and benefits operations.
Level Basic Understanding:

• Locates forms and documents used for processing payroll transactions.
• Names laws affecting hiring and termination processes and payroll accounting.
• Identifies the general ledger entries that are associated with payroll and benefits.
• Describes the basic concepts of payroll accounting and administration.

Payroll Administration: Knowledge of policies, operations and standards related to payroll; ability to establish, implement, and administer policies, procedures, and systems for confidentially calculating, preparing and distributing payrolls.
Level Working Knowledge:

• Administers payroll-related procedures and policies for sick leave, vacation, hires and terminations.
• Applies appropriate payroll systems to process payroll-related tasks.
• Resolves payroll-related problems according to organizational payroll policies.
• Calculates payroll by utilizing payroll administration systems to process data.
• Assists in monitoring the costs related to payroll systems maintenance in the organization.

Additional Information

• Location: Santa Catarina, Nuevo León.
• Work Model: On-site, Monday to Friday 7:00 AM to 4:00 PM.

Final details:

Caterpillar's Code of Conduct states that we will select, and place employees based on their qualifications for the job to be performed, without regard to race, religion, national origin, color, gender, gender identity, sexual orientation, age, or disability. In this company we do not request pregnancy tests or HIV tests as requirements for entry, permanence, or promotion in employment.

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

For more information, visit caterpillar.com. To connect with us on social media, visit caterpillar.com/social media.

Posting Dates:

Caterpillar is an Equal Opportunity Employer.  Qualified applicants of any age are encouraged to apply

Not ready to apply? Join our Talent Community.

More jobs at Caterpillar · Finance & Accounting jobs in Santa Catarina