Executive Assistant
Harman · Suzhou
A Career at HARMAN
As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.
A Career at HARMAN Automotive
We’re a global, multi-disciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. At HARMAN Automotive, we give you the keys to fast-track your career
- Engineer audio systems and integrated technology platforms that augment the driving experience
- Combine ingenuity, in-depth research, and a spirit of collaboration with design and engineering excellence
- Advance in-vehicle infotainment, safety, efficiency, and enjoyment
What You’ll Be Part Of
This role provides comprehensive executive and business administration support to the Plant General Manager, enabling effective leadership of the manufacturing site and smooth coordination across functions
The primary accountability of the role is executive support. In addition, the role supports site business planning and performance review, coordinates routine government affairs activities, and supports internal/site communications in close alignment with the relevant functional teams
The role reports directly to the Plant General Manager
How You’ll Make An Impact
Executive & Leadership Support
- Provide day-to-day executive support to the Plant General Manager, including calendar, meeting and travel management, agenda planning and preparation, meeting minutes, business correspondence, and action follow-up
- Manage the Plant General Manager’s leadership calendar and meeting rhythm, prioritizing key business reviews, functional meetings, site activities, visits, and other commitments
- Coordinate leadership meetings, workshops and site management routines by collecting functional inputs, preparing agendas and materials, documenting decisions, and tracking agreed actions
- Prepare and consolidate presentations, reports, briefing materials, talking points, meeting packs, and other business information for management review and decision-making
- Coordinate cross-functional information, deliverables, and Plant General Manager-sponsored initiatives, including milestone tracking, status updates, and follow-up with responsible owners
- Coordinate customer, corporate leadership, government, and other stakeholder visits, including agendas, materials, site arrangements, logistics, and follow-up
- Handle confidential business information with discretion, maintain organized leadership records, and identify opportunities to improve meeting, reporting, communication, and administrative processes
Business Planning & Performance Coordination
- Coordinate annual and periodic site business planning under the direction of the Plant General Manager, consolidating functional inputs into the integrated site business plan
- Maintain site-level KPI and performance tracking, highlighting progress, gaps, priorities, milestones, and follow-up items for management review
- Coordinate regular business and performance reviews, including functional updates, review materials, key messages, agreed actions, and subsequent progress tracking
- Prepare business summaries, management presentations, analytical materials, and consolidated status updates for site management discussions and corporate reviews
Government Affairs Coordination
- Support routine government affairs coordination and maintain effective working-level communication with relevant local government authorities
- Coordinate government visits, meetings, inspections, and other interactions, working with relevant internal functions on preparation and follow-up
- Coordinate government-related applications, reports, supporting documents, and submissions, and maintain records of key interactions and follow-up actions
- Collect and communicate relevant government policies, requirements, and information to appropriate site functions.
Internal & Site Communication Coordination
- Support site internal communication activities under the direction of the Plant General Manager and in alignment with regional/global Communication teams
- Coordinate communications for town halls, leadership messages, internal campaigns, major site initiatives, milestones, visits, and events
- Collect and prepare site news, success stories, business updates, photos, presentations, talking points, and other internal communication materials
- Coordinate with site functions to ensure important information is communicated to employees in a timely and consistent manner.
- Provide site information, stories, photos, and fact-checking support to regional/global Communication teams for approved corporate channels
- Serve as the site coordination interface with the Communication function when support is required, while external media relations and external communications remain under the ownership of the responsible Communication function
What Makes You A Strong Fit
- Bachelor's degree in Business Administration, Management, Finance, Economics, Communications, Engineering, or a related discipline.
- 3-5 years of relevant experience in executive support, business administration, project coordination, or similar roles, preferably in a manufacturing environment
- Strong executive support and organizational capability, with demonstrated ability to manage multiple priorities, confidential information, and senior leadership requirements
- Strong business acumen and ability to understand manufacturing operations and consolidate complex cross-functional information into clear management materials
- Strong planning and follow-through capability, with the ability to coordinate meetings, track actions, manage deadlines, and drive closure across functions
- Good analytical skills and proficiency in consolidating business data, KPIs, and functional updates for management review
- Strong communication and interpersonal skills, with confidence working with senior leaders, cross-functional teams, corporate stakeholders, government contacts, and external visitors
- Strong PowerPoint, Excel, Outlook, Teams, and general Microsoft Office skills
- Fluent written and spoken Chinese and English, with strong business communication skills
- High level of professionalism, discretion, attention to detail, and ownership
- Ability to work effectively in a fast-paced manufacturing environment and respond flexibly to changing business priorities
Bonus Points if You Have
Experience or exposure in manufacturing, engineering, industrial engineering, management trainee programs, or related areas is preferred. Ability to manage multiple priorities, track actions, and deliver quality work within deadlines. Experience supporting government affairs coordination, external visits, or cross-functional site-level projects is a plus. Good logical thinking, information consolidation, and problem-solving capability, with attention to detail and reliable follow-through. Familiarity with AI tools or digital ways of working to improve efficiency is a plus
Things To Know
- You are based in, or willing to work in, Suzhou, Jiangsu, China
- You are willing to work primarily on-site in a manufacturing plant environment and support external meetings or visits when required
- You are able to communicate effectively in both Chinese and English
- You are willing to travel occasionally for business needs, government or customer visits, if required
- You understand that occasional flexibility in working hours may be needed to support leadership meetings, visitors, or urgent business priorities
What You Can Expect
- A hybrid work environment that balances flexibility with in-person collaboration, with most office-based roles onsite four days a week (if applicable)
- Access to employee discounts on HARMAN products (including JBL, Harman / Kardon, AKG, and others)
- Learning and development opportunities through our award-winning HARMAN University programs
- Wellness benefits designed to support your overall well-being
- Access to the HARMAN campus fitness center and cafeteria, where available
- An inclusive and diverse work environment that supports both your professional and personal development
HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.