HR Administrative Assistant
Arthur J. Gallagher · Utqiagvik
About Join Arctic Slope Regional Corporation (ASRC), a private, for-profit corporation that is owned by and represents the business interests of its over 14,500 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 18,00 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders. We are proud to be recognized as Alaska Business Magazine’s #1 Top 49er for over 30 years running and #120 on the Forbes’ America’s Top Private Companies.
Overview Under supervision of the Human Resources Business Partner, this position is responsible for assisting management and team members on various administrative and department projects throughout Core HR Shared Services., with a focus on those services that support operations in Utqiagvik, Alaska and surrounding areas. This is a temporary, part-time position. Responsibilities Assists with administrative and department projects supporting key initiatives throughout Core HR Shared Services.
Assists with scheduling and conducting new hire orientation. Coordinates and supports employee training activities, including scheduling sessions, assist in creating training materials, and providing resources to meet organizational training and development needs. Performs all manual and digital filing to ensure timely and accurate record keeping.
Pulls records and routes paperwork as appropriate. HR mail processing duties to include inter-building and external deliveries, preparing packages for shipping, accurate labeling and tracking of mail and coordination with the Mailroom Department. Maintains cleanliness and organization of all file rooms and administrative areas for Core HR Shared Services.
Works with Anchorage Human Resources staff and other departments to assist with successfully onboarding and offboarding of employees. Schedules appointments for and assists with sample collection related to drug testing program and processes and completes paperwork related to same. Assists with recruiting projects, including preparing flyers, mailers and other marketing materials, attendance at career fairs, scheduling interviews and other tasks.
Works independently as well as with team members in same office as well as other offices and departments. Ensures confidentiality of employee and company information to comply with applicable laws. Reliability and timeliness, including compliance with attendance policy, is critical.
Qualifications High school diploma or GED certificate. Experience working with highly confidential materials. Working knowledge of MS Office products (including Excel), Docusign, Adobe and similar programs and willingness to become proficient in same.
Experience in graphic design or communications desired. Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks. Have or willing to obtain DOT Collection Personnel Training Certification within 30 days of hire.
Competency Requirements ASRC values the competencies that enable individual and organizational success. The Company maintains an enterprise competency framework that outlines core and role-specific expectations across levels. Competency requirements and definitions are reviewed periodically and may evolve to reflect business needs.
Employees are expected to demonstrate the competencies applicable to their role as maintained by Human Resources and their business unit. Why is ASRC Different? Purpose That Matters:
You're not just taking a job - you're joining a mission. ASRC, along with its family of companies, is the largest Alaskan-owned and operated company, employing more than 16,500 people across Alaska and the Lower 48. We operate six major business lines: government contracting, petroleum refining and marketing, energy support, industrial services, construction, and natural resources.
Every project contributes to preserving culture while building sustainable prosperity. If you're ready to bring both legal excellence and business acumen to an environment where no two days are alike and your counsel will influence decisions from the field to the boardroom, this is your opportunity to make a meaningful impact. Values-Driven Culture:
Arctic Slope Regional Corporation’s core values are the cornerstone of its success as a community partner and as a company: spirituality, respect for each other, our culture as Iñupiat, high performance, stewardship, our business relationships, resolution of conflict, and integrity - they guide every decision. You'll work alongside people who are committed to these principles in everything they do. Exceptional Growth Opportunities:
Leadership development through our Next Up program Mentorship from industry experts across six diverse business segments Career paths spanning from Arctic operations to federal contracting Training and development that invests in your long-term success Proven Stability & Innovation: 50+ years of sustained growth and market leadership $6+ billion in annual revenue across diversified business lines Leading Alaska's Top 49ers list for 31 consecutive years Total Rewards At ASRC, we believe exceptional people deserve exceptional benefits.
Our comprehensive total rewards package reflects our commitment to your success, well-being, and financial security. Financial Security: Competitive salaries with short and long-term incentive programs 401(k) retirement plan with 100% company match up to 4%* Educational assistance and professional development funding Health & Wellness:
We offer a wide range of medical plans through Federal Employee Health Benefits Plan (FEHB).* Comprehensive Dental and Vision Insurance options* Employee assistance programs for you and your family Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.* Professional Development:
ASRC’s leadership development program Mentorship programs Arctic Slope Regional Corporation (ASRC) is a drug-free workplace and pre-employment drug testing is part of the hiring process. ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status.
EOE: M|F|D|V EEO Poster ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law. If you require assistance or a reasonable accommodation during the application process, please contact us at asrchr@asrc.com.
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